Procurement Card (P-Card) functionality is part of PeopleSoft Purchasing module and it supports credit card purchases made by card holding employees in your college. The first step in the process is to Load the transaction file in Peoplesoft before any reconciliation can be done. The end result of the load process is that you have actual PCard transactions available to be reconciled within PeopleSoft. Reconciliation tasks entails Reviewing transaction information, Updating the distribution assigned to a transaction, Attaching a Receipt to a transaction, Adding comments and extra details to a transaction. Once all the reconciliation work is done, all the transactions are then ready to be sent to Accounts Payable for further payment processing.

The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle.

To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities.  Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle.  Use the diagram, following the arrows to each step that must be executed.  Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step.  The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process.  Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide.

Printable View of FF.001.6 Procurement Card

 FF.001.6.1 Run Load ProCard Stage Process

• Upload Pcard Statement
• FF.001.6.2 Run Load Statement Process
  • Upload Pcard Statement
• FF.001.6.3 Perform Transaction Recon
  • Reconciling P-Card Transactions/Statements Manually
  • Resolving a Missing Card in Staged Visa Transaction
  • Resolving Disputed Transactions
• FF.001.6.4/FF.001.6.5 Search for an Existing PCard/Review PCard Transaction Information (For Approvers)
  • Review/Search PCard Transaction Information
• FF.001.6.6 Run Load Voucher Stage
  • Run Load Voucher Stage

• FF.001.6.1 Run Load ProCard Stage Process
  • Run Upload Process
• FF.001.6.2 Run Load Statement Process
  • Run Load statement process
• FF.001.6.3 Perform Transaction Recon
  • Run budget check for each transactions
  • Dispute a transaction
• FF.001.6.4 Review PCard Transaction Information
  • Review PCard Transaction Information
• FF.001.6.6 Run Load Voucher Stage
  • Run load voucher stage process

• FF.001.6.1 Run Load ProCard Stage Process
  • Error Condition: Run Upload process when File is not in the folder
    • Expected Behavior: Process will still run, but no transactions will be picked up
• FF.001.6.2 Run Load Statement Process
  • Error Condition: Run Load statement process when there is no File uploaded
    • Expected Behavior: Process will still run, but no transactions will be picked up
• FF.001.6.3 Perform Transaction Recon
  • Error Condition: Budget check transaction that does not have complete chartfield
    • Expected Behavior: Budget check fails
• FF.001.6.6 Run Load Voucher Stage
  • Error Condition: Run voucher stage process when no transactions are in approved status
    • Expected Behavior: Voucher stage process will run to success, but no vouchers will be created

FF.001.5 Procurement Contracts

FF.001.7 Receipt