FF.001.6 Procurement Card (Project Archive)

User Acceptance Test Overview

Procurement Card (P-Card) functionality is part of PeopleSoft Purchasing module and it supports credit card purchases made by card holding employees in your college. The first step in the process is to Load the transaction file in Peoplesoft before any reconciliation can be done. The end result of the load process is that you have actual PCard transactions available to be reconciled within PeopleSoft. Reconciliation tasks entails Reviewing transaction information, Updating the distribution assigned to a transaction, Attaching a Receipt to a transaction, Adding comments and extra details to a transaction. Once all the reconciliation work is done, all the transactions are then ready to be sent to Accounts Payable for further payment processing.

The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle.

To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities.  Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle.  Use the diagram, following the arrows to each step that must be executed.  Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step.  The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process.  Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide.

Business Process Flow Diagram(s)

Self-Paced Training Materials (Advanced Prep)

To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.

  • PU103 Purchasing (P-Card)

To register for these required courses visit the ctcLink Training Registration Page.

Instructor-Led Training Materials and Recordings

Instructor-Led Training Materials

 FF.001.6.1 Run Load ProCard Stage Process

Minimum Test Case (Data) Scenarios:

  • FF.001.6.1 Run Load ProCard Stage Process
    • Run Upload Process
  • FF.001.6.2 Run Load Statement Process
    • Run Load statement process
  • FF.001.6.3 Perform Transaction Recon
    • Run budget check for each transactions
    • Dispute a transaction
  • FF.001.6.4 Review PCard Transaction Information
    • Review PCard Transaction Information
  • FF.001.6.6 Run Load Voucher Stage
    • Run load voucher stage process
  • FF.001.6.1 Run Load ProCard Stage Process
    • Error Condition: Run Upload process when File is not in the folder
      • Expected Behavior: Process will still run, but no transactions will be picked up
  • FF.001.6.2 Run Load Statement Process
    • Error Condition: Run Load statement process when there is no File uploaded
      • Expected Behavior: Process will still run, but no transactions will be picked up
  • FF.001.6.3 Perform Transaction Recon
    • Error Condition: Budget check transaction that does not have complete chartfield
      • Expected Behavior: Budget check fails
  • FF.001.6.6 Run Load Voucher Stage
    • Error Condition: Run voucher stage process when no transactions are in approved status
      • Expected Behavior: Voucher stage process will run to success, but no vouchers will be created

Previous Step (Tier 2) in the High Level UAT Framework:

Next Step (Tier 2) in the High Level UAT Framework:

Links to User Acceptance Test 'How To' Information:

Overview of User Acceptance Testing

Security Matrix Mapping Information

The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to  this UAT guide.

FF.001.6.1 Run Load ProCard Stage Process:

MENU: NavBar > Navigator > Purchasing > Procurement Cards > Process Statements > Load ProCard Stage
ROLENAME: ZZ Procurement Card Processing

FF.001.6.2 Run Load Statement Process:

MENU: NavBar > Navigator > Purchasing > Procurement Cards > Process Statements > Load ProCard Stage
ROLENAME: ZZ Procurement Card Processing

FF.001.6.3 Perform Transaction Recon:

MENU: NavBar > Navigator > Purchasing > Procurement Cards > Reconcile > Reconcile Statement
ROLENAME: ZZ Procurement Card Recon

MENU: NavBar > Navigator > Purchasing > Procurement Cards > Definitions > Cardholder Profile
ROLENAME: ZZ Purchasing Local Config

MENU: NavBar > Navigator > Purchasing > Procurement Cards > Reconcile > Review Disputes
ROLENAME: ZZ Procurement Card Recon

FF.001.6.4 Run Load Voucher Stage:

MENU: NavBar > Navigator > Purchasing > Procurement Cards > Process Statements > Load Voucher Stage
ROLENAME: ZZ Procurement Card Processing

FF.001.6.5/FF.001.6.6 Search for an Existing PCard/Review PCard Transaction Information:

MENU: NavBar > Navigator > Purchasing > Procurement Cards > Reconcile > Reconcile Statement
ROLENAME: ZZ Procurement Card Recon

PDF Version of Flow Diagram for Printing

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