The information below is intended to provide colleges guidance on performing a User Acceptance Test on the Faculty Workload Calculation business process.  This step in the business process is traditionally completed by the same staff who performed the step before, CH.001.1 - FWL Assign Instructor Work. Depending on how a college is organized, a central Faculty Workload processor or an administrative assistant in the Instruction Division would have performed the class schedule build and assignment of faculty to classes. Regardless of who performs these steps, the one who assigned the work is best suited to review the contract calculation results to ensure the FTE % and Pay is accurate before the contract is generated.

The very first time an instructor's faculty workload assignment is calculated must be performed in batch.  This is because the record in the FWL Maintenance page must be initialized.  After the initial calculation the Recalc All button can be used within the FWL Maintenance page to recalculate an instructor, even if it is the first time for the subsequent term.

The FWL Calculation process [CH.001.2.1] can be run either in batch or online in the FWL Maintenance page [CH.001.2.2] for an individual instructor.  When run online the page will refresh and the results will appear.  When run in batch a log file is generated, listing which contracts were successfully calculated and any error conditions that prevented a successful calculation.  The only way to calculate multiple instructors at once would be to use the FWL Calculation Process in Batch [CH.001.2.1].  Regardless of where the calculation is executed from the results must be reviewed from within the FWL Maintenance page [CH.001.2.5].

The business process shown in the flow diagrams below may be only part of  what is needed to complete an end-to-end test of a full business cycle.  Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end.

Printable View of CH.001.2 - FWL Calculate and Review Contract Pay

CH.001.2.1 FWL Calculation Processing (Batch)

CH.001.2.2 Recalculate Instructors from FWL Maintenance

CH.001.2.3 Review Calc Results tab on FWL Maintenance

• Understanding FWL Calculation Results

CH.001.2.4 Update FWL Grid on FWL Maintenance

• Understanding FWL Grid

CH.001.2.5 Review/Update Pay Line in FWL Maintenance

• Understanding the FWL Pay Line

Scenarios for CH.001.2.1 - Run FWL Calculation (Batch):

• Run Initial Batch Calculation for Individual Instructor (EMPLID)
• Run Initial Batch Calc for Multiple Instructors (2+ EMPLIDs)
• Run Initial Batch Calc for Multiple Instructors (HR Department)

Scenarios for CH.001.2.2 - Recalculate Instructors from FWL Maintenance:

• [Short Term Class] After Initial Calculation, change the Start/End Date and Recalculate

Scenarios for CH.001.2.3 - Review Calc Results tab on FWL Maintenance:

• Review an instructional contract for pay.
• Review a non-instructional contract.
• Review a FTE Only contract.
• Review a contract for exclusion of classes.

Scenarios for CH.001.2.4 - Update FWL Grid on FWL Maintenance:

• [Enrollment Based Contract] After Initial Calculation, Enter Number of Students Enrolled in Class and Recalculate

Scenarios for CH.001.2.5 - Review/Update Pay Line in FWL Maintenance:

• Update Pay Line to Alternate Combo Code.
• Split Pay Line to Pay from Two Combo Codes.

• Error Condition: Attempt to change a value on the FWL Grid without 'Correct History' turned on.
  • Expected Behavior: Pop-up window will appear alerting user to turn on correct history.  Data entered will be reverted to original and will need to be re-entered after Correct History is turned on.
• Error Condition: Attempt to change value on the FWL Grid, but fail to hit SAVE button, navigate to the HR Data page, click Recalc All button.
  • Expected Behavior: Recalculation will not use new values entered, but not committed to database.  Calculation Results will not update.

CH.001.1 - FWL Assign Instructor Work

CH.001.3 - FWL Generate Contract