UAT FF.004 - Asset Management thru GL [Sprint 2] (Project Archive)

User Acceptance Test Overview

The Asset Management module allows colleges to create assets from information previously entered in the Procure-to-Pay process cycle, eliminating the need for double entry.  Assets can also be created manually.  Assets can be depreciated, adjusted, retired, or transferred, and all transactions are fully integrated with the General Ledger.

Each step in this high level flow (Tier 1) is covered in a User Acceptance Test (UAT) Guide. Each guide contains a Tier 2 business process flow diagram outlining the steps needed to complete the test activities. Each step in the flow diagram correlates to one or more Quick Reference Guide [QRG] links that demonstrate how to execute each step. Once complete, click the link to the next step in the high level flow (Tier 1) to access the next UAT Guide.

The information in this set of test materials is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end.

High Level Business Process Flow Diagram (Tier 1)

UAT FF.004 - Asset Management through General Ledger

High Level (Tier 1) Flow End-to-End Data Scenarios

The following 'End-to-End' data scenarios need to be tested as part of this process:

  • Plan to Create Assets either from a Purchase Order or by creating an asset from within Asset Management, creating enough assets to perform the following actions against those newly created assets:
    • Review, Correct and Delete Assets while in a pending state.
    • Adjust, Transfer, Re-categorize, Retire or Dispose of an Asset.
    • Manage asset capitalization and depreciation.
    • Process accounting entries for all the assets created and not deleted, and close the depreciation for those assets for which depreciation applies.

The FIRST Step (Tier 2) in the High Level UAT Framework:

PDF Version of Flow Diagram for Printing