CH.001.4 FWL Submit Contract for Approval (Project Archive)
User Acceptance Test Overview
College who have not configured the Automated Approval process may skip steps CH.001.4.1 thru CH.001.4.3 and may start at step CH.001.4.4 - Approve/Deny Instructor Contract on FWL Maintenance.
The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end.
Business Process Flow Diagram(s)
Self-Pace Training Materials (Advanced Prep)
To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.
- FW100 Faculty Workload (Payroll, HCM)
- FW200 Intermediate Faculty Workload
To register for these required courses visit the ctcLink Training Registration Page.
Instructor-Led Training Materials and Recordings
Instructor-Led Training Materials
Training Session Recordings
Links to Quick Reference Guides - Steps in the Test Process
CH.001.4.1 (AWE enabled colleges only)- Submit for Approval via Online Contract in FWL Maintenance:
CH.001.4.2 (AWE enabled colleges only) - Submit for Approval via Mass Approval Page:
CH.001.4.3 Approve/Deny Instructor Contract:
Colleges not AWE enabled:
AWE enabled colleges:
CH.001.4.4 Approve/Deny Instructor Contract on FWL Maintenance:
CH.001.4.5 Instructor Accepts/Rejects Contract on Faculty Center:
Minimum Test Case (Data) Scenarios:
Scenarios for CH.001.4.1 - Submit for Approval via Online Contract in FWL Maintenance:
- Submit a contract for approval.
Scenarios for CH.001.4.2 - Submit for Approval via Mass Approval Page:
- Submit a contract for approval.
Scenarios for CH.001.4.3 - Approve/Deny Instructor Contract:
- Approve a contract.
- Deny a contract.
Scenarios for CH.001.4.4 - Approve/Deny Instructor Contract on FWL Maintenance:
- Approve a contract.
- Deny a contract.
Scenarios for CH.001.4.5 - Instructor Accepts/Rejects Contract on Faculty Center:
- Accept a contract and sign.
- Reject a contract and specify a reason related to contract being incorrect.
- Reject a contract and specify a reason related to contract being declined, due to not wanting to work for the college.
Recommended Error Test Conditions:
-
Error Condition: Enter an HR Department code for a department where no contracts are awaiting submission.
- Expected Behavior: System will no records.
Return to the High Level (Tier 1) UAT Framework:
Next Step (Tier 2) in the High Level UAT Framework:
Links to User Acceptance Test 'How To' and Environment URL Information:
Security Matrix Mapping Information
The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to this UAT guide.
CH.001.4.1 - Submit for Approval via Online Contract in FWL Maintenance:
MENU: Curriculum Management > CTC Custom> Faculty Workload> Faculty Workload Faculty Workload Transaction > Maintain Faculty Workload
ROLENAME: ZZ FWL Contract Submit
CH.001.4.2 - Submit for Approval via Mass Approval Page:
MENU: Curriculum Management > CTC Custom> Faculty Workload> Faculty Workload Processing> Mass Approval
ROLENAME: ZZ FWL Contract Approve
CH.001.4.3 - Approve/Deny Instructor Contract:
If AWE not enabled:
MENU: Navigation: NavBar > Navigator > Curriculum Management > CTC Custom > Faculty Workload > Faculty Workload Processing > FWL Mass Approval
ROLENAME: ZZ FWL Contract Approve
If AWE enbled:
MENU: MENU: Curriculum Management > CTC Custom> Faculty Workload> Faculty Workload Processing> FWL Mass Approval for AWE
ROLENAME: ZZ FWL Contract Approve
ROLENAME: CTC_FWL_WAxxx_ALL_APPROVER - Super Approver (typically only 1 or 2 staff would have this Super Approver)
CH.001.4.4 - Approve/Deny Instructor Contract on FWL Maintenance:
MENU: Curriculum Management > CTC Custom> Faculty Workload> Faculty Workload Transaction> Maintain Faculty Workload
ROLENAME: ZZ FWL Contract Approve
CH.001.4.5 - Instructor Accepts/Reject Contract on Faculty Center:
MENU: Self Service > Faculty Center> Contract Info
ROLENAME: ZZ SS Faculty
At a minimum, these functions* should have these roles in order to ensure the ability to function within Faculty Workload:
Function: Contract Builder
Required Roles (Campus Solutions Pillar):
- ZD FWL View Config
- ZZ FWL Adjust Class
- ZZ FWL Contract Calc
- ZZ FWL Contract Gen
- ZZ FWL Contract Approve
- ZD_DS_QUERY_VIEWER
- ZD_DS_QRY_FACULTY_WORKLOAD
- ZD_DS_QRY_FAC_WKLD_SSN_HIGHSEN
- ZD_DS_QRY_CURRICULUM_MGMT
- ZD_DS_QRY_STUDENT_RECORDS
Required Roles (Human Capital Management Pillar):
- ZD FWL HCM View Pay
Function: Dean/Approver
Required Roles:
- ZZ FWL Contract Approve
Function: Pay Processor
Required Roles (Campus Solutions Pillar):
- ZD FWL View Cnt Calc
- ZZ FWL Pay Processing
- ZD_DS_QUERY_VIEWER
- ZD_DS_QRY_FACULTY_WORKLOAD
- ZD_DS_QRY_FAC_WKLD_SSN_HIGHSEN
- ZD_DS_QRY_CURRICULUM_MGMT
- ZD_DS_QRY_STUDENT_RECORDS
Required Roles (Human Capital Management Pillar):
- ZD FWL HCM View Pay
*Please note that these function names are generic and may differ from what is used at your institution.
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