CE.001.2 Add Dependent Data(Project Archive)

User Acceptance Test Overview

PeopleSoft integration with SEVIS requires specific Person/Record fields in bio/demo areas be formatted according to SEVIS requirements. If a primary visa holder will be requesting dependent visas for a legal spouse or unmarried child(ren) under 21 years old, the dependent(s) must also have a Person/Record in PeopleSoft in order to be included in the batch SEVIS process. Person/Records for dependents should be formatted and updated according to SEVIS requirements.

The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end.

Business Process Flow Diagram

Self-Paced Training Materials (Advanced Prep)

To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.

  • RA101 Admissions
  • SR107 Special Populations

To register for these required courses visit the ctcLink Training Registration Page.

Instructor-Led Training Materials and Recordings

Training Session Recordings

Minimum Test Case (Data) Scenarios:

  • Staff add a Person/Record for a dependent spouse in PeopleSoft
  • Staff add a Person/Record for a dependent child in PeopleSoft
  • Staff add a legal name to an existing Person/Record for all dependents created in previous tests
  • Error Condition: A staff member does not enter a legal name type for a dependent
    • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
  • Error Condition: A staff member attempts to save a dependent record with no value in the first name field for a dependent with no first name
    • Expected Behavior: Staff will receive a PeopleSoft error message and cannot save the page
  • Error Condition: A U.S. address exists in the Permanent Address field type
    • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
  • Error Condition: A foreign address exists in the Home Address field type
    • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
  • Error Condition: A dependent is missing their birth city listed in the Birth Country field
    • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
  • Error Condition: A dependent has their foreign country listed on the Citizenship table but is missing the USA - Alien Temporary row
    • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
  • Error Condition: A dependent has a USA - Alien Temporary row listed on the Citizenship table but is missing the foreign country row
    • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
  • Error Condition: A dependent is missing the applicable dependent visa row on their Visa/Permit table
    • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process

Previous Step (Tier 2) in the High Level UAT Framework:

Next Step (Tier 2) in the High Level UAT Framework:

Links to User Acceptance Test 'How To' Information:

Overview of User Acceptance Testing

Security Matrix Mapping Information

The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to this UAT guide. 

CE.001.2.1 Add an Individual to the System (SEVIS):

MENU: NavBar > Navigator > Campus Community > SEVIS > Personal Information > Add/Update a Person

NavBar > Navigator > Campus Community > SEVIS > Personal Information > Visa/Permit Data

NavBar > Navigator > Campus Community > SEVIS > Personal Information > Citizenship/Passport Data

ROLENAME: ZZ CS SEVIS

CE.001.2.2  Add Student Legal Name:

MENU: NavBar > Navigator > Campus Community > SEVIS > Personal Information > Add/Update a Person

ROLENAME: ZZ CS SEVIS

PDF Version of Flow Diagram for Printing

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