CE.001.3 Create I-20s (Project Archive)

User Acceptance Test Overview

The PeopleSoft I-20 page is used to collect relevant international student data to provide to SEVIS, where the actual PDF I-20 form will be generated. The page pulls existing data from multiple areas--including bio/demo tables, program/plan tables, and SEVIS configuration tables--and includes additional fields to be entered before saving. Each new student requiring an I-20 form will need this page completed individually to be included in the batch SEVIS report creation process.

If the college created the I-20 directly in SEVIS Real Time Interface (RTI) first, the college will need to add the I-20 information in PeopleSoft so it matches SEVIS RTI. The college must also manually add the student’s SEVIS ID number to their record in PeopleSoft but any I-20s created directly in SEVIS RTI.

The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end.

Business Process Flow Diagram(s)

Self-Paced Training Materials (Advanced Prep)

To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.

  • RA101 Admissions
  • SR107 Special Populations

To register for these required courses visit the ctcLink Training Registration Page.

Instructor-Led Training Materials and Recordings

Training Session Recordings

CE.001.3.1 Enter SEVIS I-20 Data

CE.001.3.2 Manually Enter SEVIS ID (This test assumes that the student’s I-20 was directly created in SEVIS RTI first and the student does not need an I-20 creation event reported to SEVIS in batch)


Minimum Test Case (Data) Scenarios:

  • Save I-20 data for a variety of students across different programs
  • Save I-20 data for a student with dependent information included
  • Enter SEVIS ID for a student with an existing I-20
  • Error Condition: Attempt to save I-20 data with no Citizenship Country or School Official
    • Expected Behavior: The record cannot be saved.
  • Error Condition: Attempt to save I-20 data with Student Means of Support verified but total less than average academic cost
    • Expected Behavior: The record cannot be saved.
  • Error Condition: Save I-20 data with no Birth Country, Birth Location, or Foreign Address
    • Expected Behavior: The record will be saved but will raise an error in the subsequent SEVIS Alerts process
  • Error Condition: Staff enter a 10 digit SEVIS ID
    • Expected Behavior: An error message will appear indicating that the SEVIS ID number be 11 characters

Previous Step in the High Level UAT Framework:

Next Step in the High Level UAT Framework:

Return to High Level (Tier 1) UAT Framework:

Links to User Acceptance Test 'How To' Information:

Overview of User Acceptance Testing

Security Matrix Mapping Information

The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to  this UAT guide.

CE.001.3.1 Enter SEVIS I-20 Data:

MENU: NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

CE.001.3.2 Manually Enter SEVIS ID

MENU: NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS ID Maintenance

PDF Version of Flow Diagram for Printing


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