9.2 Finalizing and Printing an Invoice

Purpose:  Use this document to finalize and print an invoice in ctcLink.

Audience:  Finance/Billing

You must have at least one of these local college managed security roles:

  • ZZ Grant Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Finalizing and Printing an Invoice

Navigation:  NavBar > Navigator > Billing > Generate Invoices > Non-Consolidated > Finalize and Print Invoices

  1. The Finalize and Print run control ID search page displays.
  2. Select the Add a New Value tab.
  3. Enter Run Control ID.
  4. Select Add.
Finalize and Print Add a New Value tab
  1. The Finalize and Print tab displays.
  2. Enter From Business Unit.
  3. Enter From Invoice.
  4. Select the Bills to Be Processed icon.  Use this page to verify that the invoices you want to generate are in the RDY state.

 

Finalize and Print tab
  1. The Bills to Be Processed window displays.
  2. Select Return.
Bills to Be Processed window
  1. The Bills to Be Processed window disappears.
  2. Select the Print Options tab.
Finalize and Print tab
  1. The Print Options tab displays.

Use the EDI Invoice Options list in the Print Options page to select the Electronic Data Interchange invoice option.  (Your options are:  EDI Only, Print Only, or EDI and Print).

  1. Select the Finalize and Print tab.
Print Options tab
  1. The Finalize and Print tab displays.
  2. Select Run.  Please refer to the Process Scheduling QRG for instructions.
Finalize and Print tab
  1. The Process Scheduler Request window displays.
  2. Select the Select checkbox for the process(es) you wish to run.
  3. Select OK.  Again, please refer to the Process Scheduling QRG for instructions.
Process Scheduler Request window
  1. Process complete.

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