9.2 Reprinting an Invoice

Purpose:  Use this document to reprint an invoice within ctcLink.

Audience:  Finance/Grant Fiscal Staff.

You must have at least one of these local college managed security roles:

  • ZD Billing Inquiry

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Reprint an Invoice

Navigation:  NavBar > Navigator > Billing > Locate Bills > Bills Invoiced

NOTE:  If you have the invoice number, you can begin at the Reprint Invoice section.

Fetch Invoice Number

  1. The Bills Invoiced page displays.
  2. In the Bill To field, you can search by Customer or Contract.  (Example below is using the search criteria of Contract).
  3. Enter appropriate values in any of the fields in the top portion of the page.
  4. Select the Search button.
  5. The Bill Search Results section populates.  Note the Invoice number.
Bills Invoiced page

Reprint Invoice

You must have at least one of these local college managed security roles:

  • ZZ Billing Processing
  • ZZ Grant Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  NavBar > Navigator >  Billing > Generate Invoices > Non-Consolidated > Reprint Invoices

  1. The Reprint Invoices run control ID search page displays.  In this example, we'll create a new run control ID.
  2. Select Add a New Value.
  3. Enter a meaningful Run Control ID.
  4. Select Add.
Reprint Invoices Add a New Value page
  1. The Reprint Invoices page displays.
  2. Select Invoice ID.
  3. Select From Business Unit.
  4. Select To Business Unit.
  5. Select From Invoice.
  6. Select To Invoice.
  7. Select Print Options.
Reprint Invoices page
  1. The Print Options page displays.
  2. Select Print Both Summarized & Detail.
  3. Select Reprint Invoices.
Print Options page
  1. The Reprint Invoices page displays.
  2. Select Run.
Reprint Invoices page
  1. The Process Scheduler Request page displays.
  2. Select Process Name 'BIPJ50' and also verify that the type and format are set as shown below.
  3. Select OK.
  1. The Process Scheduler Request page disappears.  The updated Reprint Invoices page displays.  Note the Process Instance number.
  2. Select Process Monitor.  Refer to the Process Monitor QRG for instructions.
updated Reprint Invoices page
  1. Return to the Reprint Invoices page via the Process Monitor's hyperlink.  
  2. Select Report Manager.
Reprint Invoices page
  1. The Reporting Manager page displays.
  2. Select Administration.
  3. Select the BIXCLSUM-BIXCLSUM.pdf description hyperlink to view or print the invoice.
Administration tab
  1. Sample Invoice:
Invoice example
  1. Process complete.

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