The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end.

This final step in the Travel and Expense high level (Tier 1) flow is broken down into 4 distinct parts. Two of these are steps (Stage Payments and Unstage Payments) are completed as part of the FF.003 Travel and Expense to GL high level flow and two are test steps (Canceled Payments and Update Paid Status) rely on activities happening in other high level (Tier 1) flows. Those are represented by the off page connectors (home plate shape) from FF.001 Procure to Pay to GL that show the predecessor or 'upstream' task coming from the other test activity.  

Printable View of FF.003.4 - Process/Maintain Payment

The Quick Reference Guide (QRG) links below point to a single, folder-based QRG. Noted under each is the "folder name" to determine which topic to open in the QRG and follow the directions in that folder to accomplish the test steps.

FF.003.4.1 Expense Processing - Stage Payments (Click on Staging Payments)

• Performing T&E Expense Processing - Staging Payments

Note: Open the 'Staging Expense Payments' folder in the above QRG.

Expense Pay Cycle Payment Processing (AP)

• Processing an Ex Pay Cycle

FF.003.4.2 Expense Processing - Update Paid Statuses (Click on Updating Expense Transaction Paid Status)

• Performing T&E Expense Processing - Updating Paid Statuses

Note: Open the 'Updating Expense Transaction Paid Status' folder in the above QRG.

FF.003.4.3 Expense Processing - Post Payments (Click on Posting Expense Payments)

• Performing T&E Expense Processing - Posting Payments

Note: Open the 'Posting Expense Payments' folder in the above QRG.

FF.003.4.4 Expense Processing - Unstage Payments (Click on Unstaging Expense Payments)

• Performing T&E Expense Processing - Unstaging Payments

Note: Open the 'Unstaging Expense Payments' folder in the above QRG.

FF.003.4.5 Expense Processing - Cancel Payments (Click on Canceling Expense Payments)

• Performing T&E Expense Processing - Canceling Payments

Note: Open the 'Canceling Expense Payments' folder in the above QRG.

Canceling a Payment (AP)

• 9.2 Canceling a Payment

Scenario for FF.003.4.1 Expense Processing - Stage Payments

• Stage an Expense Report for Payment.

Scenario for FF.003.4.2 Expense Processing - Update Paid Statuses

• Update Expense Reports to a Paid Status.

Note: Open the 'Updating Expense Transaction Paid Status' folder in the above QRG

Scenario for FF.003.4.3 Expense Processing - Post Payments

• Post Payment for an Expense Report.

Scenario for FF.003.4.4 Expense Processing - Unstage Payments

• Unstage a Payment for an Expense Reports.

Scenario for FF.003.4.5 Expense Processing - Cancel Payments

• Cancel a Payment on an Expense Report.

UAT FF.003 Travel and Expense to GL

FF.003.3 Create/Maintain Cash Advance

Travel and Expense testing steps FF.003.4.2 and FF.003.4.3 are tested in conjunction with the Procure to Pay to GL high level flow.  When performing these test activities it may be helpful to return to this high level flow diagram to ensure a complete understanding of that test process.

UAT FF.001 Procure to Pay to GL