Now that you are viewing this second step in the high level (Tier 1) flow [FF.004 - Asset Management to GL], you will have noted that this test set allows testers to start in 3 distinct places. This second step FF.004.2 - Review/Create Asset focuses on reviewing asset data brought from the Purchasing module and manually creating an asset from within Asset Management. You may choose to start here, or by load an asset from Purchasing [FF.004.1 - Perform AM Interface Processing] or you may choose to start by managing existing or converted assets at step FF.004.3.  Be aware that an asset created in step FF.004.2 must be processed all the way through step FF.004.5 before that asset can be tested in step FF.004.3 - Adjust/Transfer/Re-Categorize/Dispose Asset. All three start locations on the high level flow must be tested to complete the UAT test set.

This second step in the High Level (Tier 1) Flow for Asset Management to GL involves reviewing and creating assets.  This step has several possible start points and there are five paths that must be tested through this Tier 2 flow diagram.

For example:

Test Path 1:  Execute the steps FF.004.1.3 (from data loaded in the prior Tier 1 step) to review the asset in FF.004.2.1 and FF.004.2.2 as the first test path.

Test Path 2:  Execute the steps FF.004.2.1 to create an asset and FF.004.2.2 Change/Delete Pending Transactions as the second test path.

Test Path 3:  Execute the steps FF.004.2.3 to copy an existing asset and FF.004.2.2 Change/Delete Pending Transactions as the third test path.

Test Path 4:  Execute the steps FF.004.2.5 to create a parent/child asset and FF.004.2.2 Change/Delete Pending Transactions as the fourth test path.

Test Path 5:  Execute the steps FF.004.2.6 to 'Express Add' an asset and FF.004.2.2 Change/Delete Pending Transactions as the fifth test path.

All test activities in this second step [FF.004.2] in the High Level (Tier 1) flow diagram lead to an off-page connector showing that asset data feeds to FF.004.4 - Perform Depreciation Processing, which calculates the depreciation of an applicable asset.

The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process.  The  business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle.  Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't  take a single individual to operate the business of running a college it  will require coordination across departments to successfully test a  business flow from beginning to end.

Printable View of FF.004.2  Review/Create Asset

• FF.004.2.1 Review/Create Assets:
  • Review and Load AM Interface Data
  • Reviewing/Correcting Asset Data
  • Review Open Transactions
• FF.004.2.2 Change/Delete Pending Transactions
• FF.004.2.3 Copy Existing Assets
• FF.004.2.4 Create Parent/Child Asset
• FF.004.2.5 Express Add Asset

Scenarios for FF.004.2.1 - Review/Create Asset

• Bring in an asset created by importing from the AP/PO system (FF.004.1.3)
• Add a new asset of Library Books for a given period.
• Enter an asset with a prior period (year) inservice date.
• Create an asset with Accumulated Depreciation (to be used in step FF.004.4).

Scenarios for FF.004.2.2 - Change/Delete Pending Transactions

• To properly test this step you must add at least two assets with incorrect asset information from each of the upstream processes (FF.004.1.3, FF.004.2.1, FF.004.2.3, FF.004.2.4 and FF.004.2.5). This will provide you the opportunity change asset information on one pending transaction and delete asset information on another pending transaction for each aspect of the create asset process.
• Change the Department Code on an asset brought in via the AP/PO interface.
• Change the Transaction Date on an asset.
• Change the Accounting Date on an asset.
• Delete an asset.

Scenarios for FF.004.2.3 - Copy an Existing Asset

• Identify a library collection to utilize as the basis for copying the asset to the next fiscal year.
• Identify an existing small and attractive asset, such as an iPad, that was damaged and must now be replaced with a new replacement asset to copy the existing asset data as the basis for a new asset.

Scenarios for FF.004.2.4 - Create Parent/Child Asset

• Create a Building Asset and add an HVAC system as a child asset to the building.
• Create a Maintenance Vehicle Asset and add an additional piece of equipment that would be separately depreciated

Scenarios for FF.004.2.5 - Express Add Asset

• Create an auto-numbered asset using Express Add utilizing the default asset profile, which will automatically capitalize upon save.
• Create an asset using Express Add by manually entering an Asset Identification Number of your choosing (not using default numbering).

FF.004.2.1 - Review/Create Asset

• Error Condition: Attempt to create an asset with an Accounting Date prior to the Transaction Date.
  • Expected Behavior: System will generate an error message and record will not save without correcting either the Transaction Date or Accounting Date.

FF.004.2.5 - Express Add Asset

• Error Condition: Attempt to Express Add and asset without entering a Cost Type value.
  • Expected Behavior: System will generate an error message and record will not save without selecting a Cost Type value.

UAT FF.004 - Asset Management thru GL

FF.004.1 Perform AM Interface Processing

FF.004.3 Adjust.Transfer/Re-Categorize/Dispose Assets