CH.001.6 FWL Process Class Adjustments (Project Archive)
User Acceptance Test Overview
The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end.
This step in the business process is traditionally completed by administrative assistants in the Instruction Division who perform the class schedule build and assignment of faculty to classes and are best suited to review the contract calculation results to ensure the FTE % and Pay is accurate before the contract is generated.
Business Process Flow Diagram(s)
Self-Pace Training Materials (Advanced Prep)
To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.
- FW100 Faculty Workload (Payroll, HCM)
- FW200 Intermediate Faculty Workload
To register for these required courses visit the ctcLink Training Registration Page.
Additional Resources
Instructor-Led Training Materials and Recordings
Instructor-Led Training Materials
- Links to materials coming soon.
Training Session Recordings
Links to Quick Reference Guides - Steps in the Test Process
CH.001.6.1 Verify Instructor on Instructor/Advisor Table
CH.001.6.2 Verify Approved Courses on Instructor/Advisor Table
CH.001.6.3 Add/Adjust Assignment in Schedule of Class (Prorate Load)
CH.001.6.4 Cancel Class in Schedule of Class
CH.001.6.5 Update FWL Grid on FWL Maintenance (Update Date)
Background Configuration Information:
For information on the configuration behind what is seen in the Faculty Workload module please refer to the following Quick Reference Guide(s):
Minimum Test Case (Data) Scenarios:
Scenarios for CH.001.6.3 - Add/Adjust Assignment in Schedule of Class (Prorate Load):
- Adjust load below 100%
- Adjust load above 100%
Scenarios for CH.001.6.4 - Cancel Class in Schedule of Class:
- Cancel a class
Scenarios for CH.001.6.5 - Update FWL Grid on FWL Maintenance (Update Date):
- Adjust a Start Date and examine pay lines
- Adjust an End Date and examine pay lines
Recommended Error Test Conditions:
-
Error Condition: Attempt to change a value on the FWL Grid without 'Correct History' turned on.
- Expected Behavior: Pop-up window will appear alerting user to turn on correct history. Data entered will be reverted to original and will need to be re-entered after Correct History is turned on.
-
Error Condition: Attempt to change value on the FWL Grid, but fail to hit SAVE button, navigate to the HR Data page, click Recalc All button.
- Expected Behavior: Recalculation will not use new values entered, but not committed to database. Calculation Results will not update.
Return to the High Level (Tier 1) UAT Framework:
Return to the Prior Step (Tier 2) in the High Level UAT Framework:
Links to User Acceptance Test 'How To' and Environment URL Information:
Security Matrix Mapping Information
The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Rolenames needed to execute the User Acceptance Testing relevant to this UAT guide.
CH.001.6.1 - Verify Instructor on Instructor/Advisor Table,
CH.001.6.2 - Verify Approved Courses on Instructor/Advisor Table:
MENU: Curriculum Management> Instructor/Advisor Information> Instructor/Advisor Table
ROLENAME: ZZ FWL Contract Calc
CH.001.6.3 - Add/Adjust Assignment in Schedule of Class (Prorate Load):
MENU: Curriculum Management> Schedule Class> Schedule of Class
ROLENAME: ZZ FWL Contract Calc
CH.001.6.4 - Cancel Class in Schedule of Class:
MENU: Curriculum Management> Schedule Class> Schedule of Class
ROLENAME: ZZ FWL Contract Calc
CH.001.6.5 - Update FWL Grid on FWL Maintenance:
MENU: Curriculum Management> CTC Custom> Faculty Workload> Faculty Workload Transaction> FWL Maintenance
ROLENAME: ZZ FWL Contract Calc
At a minimum, these functions* should have these roles in order to ensure the ability to function within Faculty Workload:
Function: Contract Builder
Required Roles (Campus Solutions Pillar):
- ZD FWL View Config
- ZZ FWL Adjust Class
- ZZ FWL Contract Calc
- ZZ FWL Contract Gen
- ZZ FWL Contract Approve
- ZD_DS_QUERY_VIEWER
- ZD_DS_QRY_FACULTY_WORKLOAD
- ZD_DS_QRY_FAC_WKLD_SSN_HIGHSEN
- ZD_DS_QRY_CURRICULUM_MGMT
- ZD_DS_QRY_STUDENT_RECORDS
Required Roles (Human Capital Management Pillar):
- ZD FWL HCM View Pay
Function: Dean/Approver
Required Roles:
- ZZ FWL Contract Approve
Function: Pay Processor
Required Roles (Campus Solutions Pillar):
- ZD FWL View Cnt Calc
- ZZ FWL Pay Processing
- ZD_DS_QUERY_VIEWER
- ZD_DS_QRY_FACULTY_WORKLOAD
- ZD_DS_QRY_FAC_WKLD_SSN_HIGHSEN
- ZD_DS_QRY_CURRICULUM_MGMT
- ZD_DS_QRY_STUDENT_RECORDS
Required Roles (Human Capital Management Pillar):
- ZD FWL HCM View Pay
*Please note that these function names are generic and may differ from what is used at your institution.
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