9.2 Enter Absence Request for Employee Self Service, Manager Self Service & Workforce Administrator

Purpose:  Use this document to enter an absence request if using Self Service functions for an employee or manager, or if a Workforce Administrator within ctcLink.

Audience:  Employees, Managers, Workforce Administrators.

You must have at least one of these local college managed security roles:

  • ZZ Former Employee
  • ZZ HCM Manager
  • ZZ PeopleSoft User

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Enter Absence Request for Employee Self Service, Manager Self Service & Workforce Administrator

Employee Self Service Option

Navigation:  Employee Self Service (Fluid Page) > Time (Fluid Tile) > Request Absence

  1. The CTC Time page displays.
  2. Select the Absence Request from left side navigation menus.
  3. The Request Absence page displays to the right.
  4. Enter the absence details from Absence Name drop-down menu.
  5. Enter the End Date.
  6. Review the duration.
  7. Select the Submit button.
Request Absence page
  1. A confirmation message displays.
  2. Select Yes.
Yes No window
  1. The Request Absence page displays.
  2. You will see a message that the Absence Request was submitted successfully.
  3. Select the Approval Chain to see the details.
Request Absence page
  1. The Approval Chain pagelet displays.
Approval chain window
  1. This completes the employee Absence Request process.
  2. The employee can see the approval chain of their Absence Request transaction.
Manager Self Service Option

Navigation:  Manager Self Service (Fluid Page) > Select the Team Time tile

  1. From the Manager Self-Service page displays.
  2. Select the Team Time tile.
Manager Self Service page
  1. The Team Time page displays.
  2. Select the direct report for whom you want to enter the absence request.
Direct Report list
  1. Select the Action icon and navigate to Time Management > Request Absence
Action window
Time management window
  1. The Request Absence page displays.
  2. Enter the Absence Details.
  3. Select the Submit button.
Request Absence page
  1. A confirmation message displays.
  2. Select the Yes button to submit an absence request for the direct report.
Message window
  1. This completes the process of submitting an Absence Request for a direct report employee.
Workforce Administrator Option

You must have at least one of these local college managed security roles:

  • <there are no college-assignable roles>

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  Workforce Administrator (Fluid Page) > Absence Administration (Fluid Tile) 

Workforce Adminstrator page
  1. The Absence Administration page displays.
  2. Select Absence Event from left-side navigation pane.
  3. The Absence Event search page displays.
  4. Enter search criteria to look up employee.
  5. Select the Search button.
Absence event page
  1. The Absence Event page displays.
  2. Select the + (plus sign) to add a new Absence Event row.
  3. Enter the Absence Take.
  4. Enter the Begin Date.
  5. Enter the End Date.
  6. Enter the Original Begin date.
absence event entry tab
  1. Select the Details link.
  2. The Detail pagelet displays.
  3. Choose Absence Reason.
  4. Select OK to close pagelet.
  5. The Absence Event page displays.
  6. Select Save.
absence event entry tab
  1. The Absence Event is saved and the workflow status changes to Approved.
saved page
  1. Process complete.

0 Comments

Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.