9.2 Viewing Employee Absence Balances and Requesting an Employee Absence (Fluid)

Purpose:  Use this document as a reference for how to view current leave balances for employees and make absence requests on behalf of employees in ctcLink.

Audience:  Managers.

Viewing Employee Absence Balances and Requesting an Employee Absence

Navigation:  Home Page > Manager Self Service > Team Time Tile

Team Time tile selection
Viewing Employee Absence History
  1. The Team Time page displays.
  2. Select the View Requests grid link.
  3. Expand the Search Options by selecting the [>].
  4. Enter the applicable information into the Search your Employees field.
  5. Enter the As Of date.
  6. Select the Search button.
  7. Alternatively, you can scroll down through your list to select the applicable employee.
View requests link
  1. The search results display.
  2. Select the grid link for the employee.
Select employee to view
  1. The View Requests page displays with request history for selected employee.
  2. Select the grid link for the applicable request to view details.
absence detail link on view requests page
  1. The Request Details page displays.
  2. Select the Request History grid link.
Requst Details
  1. The Request History pagelet displays.
  2. Select the [x] to close the window.
Request History pagelet
  1. The Request Details page displays.
  2. Select the Return to View Requests link.
return to view requests page
  1. The View Requests for the selected employee displays.
  2. Select another absence request if applicable.
  3. Select the Return to Select Employee link to return to main View Requests page.
return to select employee link
  1. The main View Requests page displays.
  2. Select another employee to view their request history if applicable.
View Requests to select another employee
  1. The process to view an employee's absence history is now complete.
Viewing Employee Absence Balances
  1. From the Team Time page, select the Absence Balances grid link.
  2. The Absence Balances page displays.
  3. Expand the Search Options and enter your search criteria, or scroll down through your list to select the applicable employee.
  4. Make sure the As Of Date is correctly entered.
  5. Use the Select button to choose the employee the manager wishes to view.
Absence Balances page
  1. The Absence Balances page for the selected employee displays.
  2. All current balance information will be displayed to the manager for that employee in that specific job.
absence balances results
  1. The process to view employee absence balances is now complete.
Requesting an Employee Absence
  1. From the Team Time page, select the Request Absence grid link.
  2. Enter the search options or scroll through list to select applicable employee.
  3. Make sure the As Of Date is correctly displayed.
  4. Use the Select button to choose the employee for whom the manager wishes to submit an absence request.
Request Absence grid link

NOTE:   Ensure you access this page via the Manager Self Service.  If you (the Manager) navigates to this page via the Employee Self Service you will be submitting your own absence request.

  1. The Request Absence page displays.
  2. Select the applicable Absence Name from the drop-down menu.
  3. Select the Submit button to create the absence request.
  4. The absence request, while created by the manager, will still also need to be approved by the manager as part of the normal workflow.
  5. Select Yes in the Submit Confirmation screen.
Absence Name selection
  1. The Request Absence page updates to display fields to complete based on the Absence Name selection.
  2. Follow instructions in the QRG the complete necessary fields:  Request Absence.
  3. Select the Submit button.
Request Absence submit button
  1. A message displays asking for verification of your request.
  2. Select the Yes button.
confirm request yes
  1. The Request Absence page displays.
    • The Work Flow shows whether the request is entered as an Employee or as a Manager.
    • Show the Absence Request Status - If the absence was requested by the Manager as an employee, then in the Request History section the employee's name will be displayed in the Name field.
    • The Approval Chain link shows the approver and status of the approval.
Completed absence request
Request History pagelet status
Approval Chain pagelet status
  1. The process to request an employee absence is now complete.
  2. End of procedures.

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