9.2 Adjusting Absence Balance

Purpose:  Use this document as a reference for how to correct or reverse leave balances in ctcLink.  After Absence Management on-cycle process finalization, you can see all changes you have made in the absence balance.

Audience:  Leave Administrator.

You must have at least one of these local college managed security roles:

  • ZZ Abs Events and Adjs
  • ZZ SS ABS Administration

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: NavBar > Navigator > Global Payroll & Absence Mgmt > Payee Data > Adjust Balances > Absences

  1. The Absences search page displays.
  2. Enter the Search Criteria.  (*At the least, Empl ID - the more valid values added to criteria the more the search results are narrowed).
    NOTE: Pay Group field in the search criteria box refers to the Global Payroll/ABS Pay Group.
  3. Select the Search button.
Find an Existing Value tab and page
  1. The Search Results display.
  2. Select the adjustment Month Calendar ID.   (It must have been within the past 90 days and it should be ENT calendar).  
  3. View the current balances in the Results by Calendar Group Page - To create adjustment entries against the finalized absence calendar.
  4. After identifying which balances need to have adjusted, lookup the Element Name and select applicable Leave Type.
    Refer to the image below for a listing of element names.
  5. The Description name will populate once the Element Name is identified.
  6. Enter the adjustment hours in the Balance Adjustment field.
  7. Enter the Begin Date.
  8. Enter the End Date.

For Terminated Employees- End Date should be the Employee's last working day.

  1. Repeat process if needed by selecting the [+] Add a New Row icon.
  2. Select the Save button.
Balance Adjustments page
  1. The process to adjust the balances is now complete.

Absence Adjustment will update to the employee leave balance after the absence processing.


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