9.2 Viewing Schedule Configuration
Purpose: Use this document to view schedule configuration for Time & Labor in ctcLink.
Audience: Time and Labor Administrators.
You must have at least one of these local college managed security roles:
- <there are no college-grantable roles>
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
NOTE: Only SBCTC has authorization to manage Workday, Schedule and Schedule Groups configurations.
View Schedule Configuration
Workdays
Navigation: NavBar > Navigator > Set Up HCM > Product Related > Time and Labor > Schedule Configurations > Workdays
- The Workdays search page displays.
- Enter and select the Set ID from the lookup menu.
- Select the Search button.
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- The Search Results display.
- Select the applicable Workday ID.
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- The Workday page displays.
- Workday configuration is a place to define terms for individual days inside of the Schedule configuration area. There are always "Hours per Day" i.e., 10 hour day, 8 hour day, Off Non Workday, etc.
- Workdays are a preliminary definition prior to making Schedules.
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- The process to view the Workday configuration page is now complete.
Schedules
You must have at least one of these local college managed security roles:
- ZD TL Admin View Config
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: NavBar > Navigator > Set Up HCM > Product Related > Time and Labor > Schedule Configurations > Schedules
- The Definitions search page displays.
- Enter or select the Set ID from the lookup field.
- Select the Search button.
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- The Search Results display.
- Select the applicable Schedule ID.
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- The Definitions page displays.
- From the Definition tab, schedule configuration includes:
- Description: Text describing the schedule in hours per weekday.
- Definition Type: Elapsed, Punch or Flex (once saved it can never be changed, ctcLink Schedules are Elapsed by Default).
- Days in Schedule: ctcLink only uses 7.
- Daylight Savings Rule: Fixed Tie (work is not completed in different time zones, so Fixed Time is the default).
- Taskgroup for Time Reporting is not used at this time.
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- Select the Schedule Shifts tab.
- In Schedule Shifts under Shift Details, Workday ID identifies which days are on or off within the defined 7 day period.
- Selecting the Show Calendar link will allow the admin to identify which days in the 7 day period at aligned to specific days of the week (Mon-Sun).
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- The Schedule Calendar pagelet displays.
- Select the OK button to return to Schedules tab.
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- The process to view Schedules is now complete.
Schedule Groups
You must have at least one of these local college managed security roles:
- <there are no college-grantable roles>
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: NavBar > Navigator > Set Up HCM > Product Related > Time and Labor > Schedule Configurations > Schedule Groups
- The Schedule Group search page displays.
- Enter a Schedule Group or leave blank to return all values.
- Select the Search button.
- The Search Results display.
- Select the applicable Schedule Group to view.
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- The Schedule Group page displays.
- Schedule Groups define groupings of employees that a college can then use to assign schedules to en masse. These group IDs can be found in the Time and Labor Workgroup, and the Absence Management Pay Group.
- Select Return to Search to view additional Schedule Groups is desired.
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- The process to view Schedule Groups is now complete.
- End of procedure.
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