9.2 Viewing Schedule Configuration
Purpose: Use this document to view schedule configuration for Time & Labor in ctcLink.
Audience: Time and Labor Administrators.
You must have at least one of these local college managed security roles:
- <there are no college-grantable roles>
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
NOTE: Only SBCTC has authorization to manage Workday, Schedule and Schedule Groups configurations.
View Schedule Configuration
Workdays
Navigation: NavBar > Navigator > Set Up HCM > Product Related > Time and Labor > Schedule Configurations > Workdays
- The Workdays search page displays.
- Enter and select the Set ID from the lookup menu.
- Select the Search button.
![Workdays search page](https://media.screensteps.com/image_assets/assets/002/501/868/original/ff326cb6-cb3b-4bf3-bf70-114cc1613ad5.png)
- The Search Results display.
- Select the applicable Workday ID.
![Search Results page](https://media.screensteps.com/image_assets/assets/002/501/866/original/60a5fa52-f2c0-4c65-b548-2dc39be4777a.png)
- The Workday page displays.
- Workday configuration is a place to define terms for individual days inside of the Schedule configuration area. There are always "Hours per Day" i.e., 10 hour day, 8 hour day, Off Non Workday, etc.
- Workdays are a preliminary definition prior to making Schedules.
![Workday page](https://media.screensteps.com/image_assets/assets/002/501/870/original/22e1d2dd-89af-433b-b13a-1ed68d6513b4.png)
- The process to view the Workday configuration page is now complete.
Schedules
You must have at least one of these local college managed security roles:
- ZD TL Admin View Config
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: NavBar > Navigator > Set Up HCM > Product Related > Time and Labor > Schedule Configurations > Schedules
- The Definitions search page displays.
- Enter or select the Set ID from the lookup field.
- Select the Search button.
![Definitions search page](https://media.screensteps.com/image_assets/assets/002/501/864/original/5d5970de-2238-422c-8e33-c9286cfa22cf.png)
- The Search Results display.
- Select the applicable Schedule ID.
![Search Results page](https://media.screensteps.com/image_assets/assets/002/501/858/original/a1997a52-fc17-4bf9-b1e2-44fb8553296b.png)
- The Definitions page displays.
- From the Definition tab, schedule configuration includes:
- Description: Text describing the schedule in hours per weekday.
- Definition Type: Elapsed, Punch or Flex (once saved it can never be changed, ctcLink Schedules are Elapsed by Default).
- Days in Schedule: ctcLink only uses 7.
- Daylight Savings Rule: Fixed Tie (work is not completed in different time zones, so Fixed Time is the default).
- Taskgroup for Time Reporting is not used at this time.
![Definition tab](https://media.screensteps.com/image_assets/assets/002/501/862/original/82923b50-b904-4479-b019-4f1e4b2ed21e.png)
- Select the Schedule Shifts tab.
- In Schedule Shifts under Shift Details, Workday ID identifies which days are on or off within the defined 7 day period.
- Selecting the Show Calendar link will allow the admin to identify which days in the 7 day period at aligned to specific days of the week (Mon-Sun).
![Schedule Shifts tab](https://media.screensteps.com/image_assets/assets/002/501/860/original/200205f3-a641-426e-95b1-9d2ab0bc2ed7.png)
- The Schedule Calendar pagelet displays.
- Select the OK button to return to Schedules tab.
![Schedule Calendar pagelet](https://media.screensteps.com/image_assets/assets/002/501/872/original/3a73ccc0-54d6-4e64-9438-817446b9edc2.png)
- The process to view Schedules is now complete.
Schedule Groups
You must have at least one of these local college managed security roles:
- <there are no college-grantable roles>
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: NavBar > Navigator > Set Up HCM > Product Related > Time and Labor > Schedule Configurations > Schedule Groups
- The Schedule Group search page displays.
- Enter a Schedule Group or leave blank to return all values.
- Select the Search button.
- The Search Results display.
- Select the applicable Schedule Group to view.
![Schedule Group search](https://media.screensteps.com/image_assets/assets/002/502/110/original/752b304d-1b77-4b66-92aa-88478cd70ee6.png)
- The Schedule Group page displays.
- Schedule Groups define groupings of employees that a college can then use to assign schedules to en masse. These group IDs can be found in the Time and Labor Workgroup, and the Absence Management Pay Group.
- Select Return to Search to view additional Schedule Groups is desired.
![Schedule Group page](https://media.screensteps.com/image_assets/assets/002/502/108/original/15ceec97-8a0b-42dd-9cb4-97994cfcf7f6.png)
- The process to view Schedule Groups is now complete.
- End of procedure.
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