Run Employee Tracking - Benefits Report

Purpose:  Use this document as a reference on how to run the Time & Labor Employee Tracking - Benefits Report in ctcLink.

Audience:  Time and Labor Admin, Payroll Admin, Benefits Admin.

You must have at least one of these local college managed security roles:

  • ZD Benefits Reporting
  • ZZ Payroll Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Run Employee Tracking - Benefits Report

Navigation:  Payroll for North America > CTC Custom > CTC Reports > Employee Tracking - Benefits

  1. The Employee Tracking - Benefits search page displays.
  2. Enter an existing Run Control ID or select the Add a New Value tab and enter a new Run Control ID.
  3. Select the Search or Add button.
  4. The Employee Tracking - Benefits page displays.
  5. The following is required to run the report:
    • Company (college)
  6. The following are not required but can be used to run the report:
    • Employee Class (CLA, HRY, etc.)
    • Employee ID
    • Pay Begin Date (Pay Period Begin Date)
    • Pay End Date (Pay Period End Date)
  7. Enter the applicable values.
  8. Select the Run button.
  9. The Process Scheduler Request page displays.
  10. Select the OK button.
  11. The Employee Tracking - Benefits page displays.
  12. Make note of the Process Instance number.
  13. Select the Process Monitor link.
  14. The Process Monitor page displays.
  15. Select the Refresh button periodically until the CTC_MNG_EMP run status is Success/Posted.
  16. Select the Go Back to Employee Tracking - Benefits link at the bottom of the Process Monitor page.
  17. The Employee Tracking - Benefits page displays.
  18. Select the Report Manager link.
  19. The Report Manager page displays.
  20. In the List tab, select the name of the report (CTC_MNG_EMP  Employee_Tracking_Report_Benefits.xlsx) that corresponds to your process instance.
  21. The Report Index page displays.
  22. Select the file with xlsx or csv at the end and it will give you the option to open or download depending on your internet browser settings.
  1. A new window opens and a message asking if you want to open or save the report displays.
  2. Select the applicable option.  An Excel file should open.
  3. The report will display the following fields:
    • Name (Last, First MI)
    • Employee ID
    • Employment Date
    • Employment Record
    • Job Class Title
    • Job Department Title
    • Pay Period (Pay Period End Date)
    • Gross Earnings (for Pay Period End Date)
    • Hours Worked (for Pay Period End Date)
    • Staff Months (for Pay Period End Date)

End of procedure.


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