Run Employee Tracking - Benefits Report
Purpose: Use this document as a reference on how to run the Time & Labor Employee Tracking - Benefits Report in ctcLink.
Audience: Time and Labor Admin, Payroll Admin, Benefits Admin.
You must have at least one of these local college managed security roles:
- ZD Benefits Reporting
- ZZ Payroll Processing
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Run Employee Tracking - Benefits Report
Navigation: Payroll for North America > CTC Custom > CTC Reports > Employee Tracking - Benefits
- The Employee Tracking - Benefits run control search page displays.
- If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and click the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and click the Add button.
- NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Institution, Process).
- The Employee Tracking - Benefits page displays.
- The following is required to run the report:
- Company (college)
- The following are not required but can be used to run the report:
- Employee Class (CLA, HRY, etc.)
- Employee ID
- Pay Begin Date (Pay Period Begin Date)
- Pay End Date (Pay Period End Date)
- Enter the applicable values.
- Select the Run button.
- Please refer to the Process Scheduler Request steps for further instructions.
- The Employee Tracking - Benefits page displays.
- Select the Report Manager link.
- Please refer to the Report Manager steps for further instructions.
- The Report Manager page displays.
- In the List tab, select the name of the report (CTC_MNG_EMP Employee_Tracking_Report_Benefits.xlsx) that corresponds to your process instance.
- The Report Index page displays.
- Select the file with xlsx or csv at the end and it will give you the option to open or download depending on your internet browser settings.
- A new window opens and a message asking if you want to open or save the report displays.
- Select the applicable option. An Excel file should open.
- The report will display the following fields:
- Name (Last, First MI)
- Employee ID
- Employment Date
- Employment Record
- Job Class Title
- Job Department Title
- Pay Period (Pay Period End Date)
- Gross Earnings (for Pay Period End Date)
- Hours Worked (for Pay Period End Date)
- Staff Months (for Pay Period End Date)
- Review the report to complete the process.
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