Enrolling Time Reporters

Purpose:  Use this document as a reference for how to enroll time reporters in ctcLink.

Audience:  Time and Labor Administrator or HR Specialist.

You must have at least one of these local college managed security roles:

  • ZC Admin Enroll Time Reporters

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

All employees need to be enrolled as time reporters, including employees who are only exception time reporting.

Create Time Reporter Data is used for brand new employee records (i.e., New Hires).  For Rehires use QRG Maintaining Time Report Data.

Navigation:  Menu > Time and Labor > Enroll Time Reporters > Create Time Reporter Data

  1. The Create Time Reporter Data search page displays.
  2. Enter the Empl ID. If needed, select the appropriate Empl Rcd from the Search screen.
  3. Select the Search button.
  4. The Create Time Reporter Data page displays.
  5. Enter the Payable Time Start Date - this date will be when payable time is allowed to be generated based on entry.

Note: This date is important for time reporters in a workgroup defined for exception time reporting who will have payable time created from schedules.

  1. The Effective Date will pre-populate, change it to correspond to the enrollment date that corresponds to the hire date or start of work and is normally the same as the Payable Time Start Date.
  2. Ensure the Status field is Active.
  3. Ensure the Send Time to Payroll checkbox is selected.
  4. Select the Time Reporter Type. (Either Elapsed or Punch).
  5. Select the Elapsed Time Template CTC_ELAPSE if the Time Reporter Type is Elapsed.
  6. Select the Punch Time Template CTC_PUNCH if the Time Reporter Type is Punch.
  7. Select the Workgroup lookup icon and select the appropriate option.
  8. Select Taskgroup CTCTSKGRPN.
  9. Ensure Time Zone is PST.
  10. Select the Save button.

End of procedure.

Video Tutorial

The video below demonstrates the process actions described in steps listed above.  There is no audio included in this video.  Select the play button to start the video.

Video Tutorial via Panopto

View the external link to Enrolling Time Reporters.  This link will open in a new tab/window.


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