9.2 Manage Hourly Employees
Purpose: Use this document as a reference for producing the Employee Tracking and Hourly Earnings Tracking reports in ctcLink.
Audience: Time and Labor staff
You must have at least one of these local college managed security roles:
- ZD Benefits Reporting
- ZZ Payroll Processing
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Employee Tracking Report
Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > CTC Reports > Employee Tracking - Benefits
- The Employee Tracking-Benefits run control ID search page displays.
- Select the Add a New Value tab.
- Enter Run Control ID.
- Select Add.
![Employee Tracking Benefits Add a New Value tab](https://media.screensteps.com/image_assets/assets/002/271/273/original/d88a24a9-e697-4c9d-b4fe-0df9e750c282.png)
- The Employee Tracking-Benefits page displays.
- Enter Company.
- Enter Employee Class (optional).
- Enter Employee ID (optional).
- Enter Pay Begin Date (optional).
- Enter Pay End Date (optional).
- Select Run. Please refer to the Process Scheduling QRG for instructions.
![Employee Tracking Benefits page](https://media.screensteps.com/image_assets/assets/002/273/124/original/77bd22a5-a7fd-41dd-b7cc-4f9fd794e50c.png)
- The Process Scheduler Request page displays.
- Ensure that the "CTC_MNG_EMP" Select checkbox is checked.
- Select OK.
![Process Scheduler Request page](https://media.screensteps.com/image_assets/assets/002/273/097/original/e396f54c-dab0-497d-a923-6cb43e3c7eea.png)
- The Process Scheduler Request page disappears.
- The updated Employee Tracking-Benefits page displays. Note the Process Instance number.
- Select Process Monitor.
![updated Employee Tracking Benefits page](https://media.screensteps.com/image_assets/assets/002/273/093/original/cd12a492-ca80-4b7b-98b1-6f4364c682dc.png)
- The Process List tab displays.
- Select Refresh until your Process Instance's Run Status = "Success" and its Distribution Status = "Posted".
- Select Go back to Employee Tracking-Benefits.
![Process List tab](https://media.screensteps.com/image_assets/assets/002/273/095/original/58309e74-5cfd-4084-a037-83aea7d869bd.png)
- The Employee Tracking-Benefits page displays.
- Select Report Manager.
![Employee Tracking Benefits page](https://media.screensteps.com/image_assets/assets/002/273/101/original/3ac4e3b6-d9d6-4ecc-b122-6718311ba4d5.png)
- The List tab displays.
- Select the Administration tab.
![Administration tab](https://media.screensteps.com/image_assets/assets/002/273/105/original/30ab50fd-2f1d-485f-9c60-6aacda647596.png)
- The Administration tab displays.
- Select the .xlsx report link.
![Administration tab](https://media.screensteps.com/image_assets/assets/002/273/103/original/99120c9d-5e65-48c3-9db4-94b05aa05291.png)
- The Employee Tracking Report displays. Review it for accuracy and completeness.
![Employee Tracking Report](https://media.screensteps.com/image_assets/assets/002/904/405/original/ac136311-a18f-48e9-bd70-7d56d153704b.png)
- Section complete.
Hourly Earnings Tracking Report
You must have at least one of these local college managed security roles:
- ZD Benefits Reporting
- ZD TL Admin View Time
- ZZ Payroll Processing
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > CTC Reports > Hourly Earnings - Barg Units
- The Hourly Earnings-Barg Units run control ID search page displays.
- Select the Add a New Value tab.
- Enter Run Control ID.
- Select Add.
![Hourly Earnings Barg Units Add a New Value tab](https://media.screensteps.com/image_assets/assets/002/271/745/original/e1e6911d-3452-474d-83c2-bd064d09869c.png)
- The Hourly Earnings-Barg Units page displays.
- Enter Company.
- Enter Employee Class (optional).
- Enter Employee ID (optional).
- Enter Union Code.
- Enter Financial Period.
- Select Run. Please refer to the Process Scheduling QRG for instructions.
![Hourly Earnings Barg Units page](https://media.screensteps.com/image_assets/assets/002/271/743/original/3c826a10-2bad-4048-a670-efe7c9b62ba8.png)
- The Process Scheduler Request page displays.
- Ensure that the Select checkbox is checked for "CTC_HR_ERNG".
- Select OK.
![Process Scheduler Request page](https://media.screensteps.com/image_assets/assets/002/271/755/original/ef67f207-13a0-46df-a891-cdf2d9b21a59.png)
- The Process Scheduler Request page disappears.
- The updated Hourly Earnings-Barg Units page displays. Note the Process Instance number.
- Select Process Monitor.
![updated Hourly Earnings Barg Units page](https://media.screensteps.com/image_assets/assets/002/271/749/original/fb612bd3-5ad5-47d6-979f-4d9af2132059.png)
- The Process List tab displays.
- Select Refresh until your Process Instance's Run Status = "Success" and its Distribution Status = "Posted".
- Select Go back to Hourly Earnings-Barg Units.
![Process List tab](https://media.screensteps.com/image_assets/assets/002/273/123/original/2ca216b1-868f-4ccd-a454-bb521a009ab1.png)
- The Hourly Earnings Barg Units page displays.
- Select Report Manager.
![Hourly Earnings Barg Units page](https://media.screensteps.com/image_assets/assets/002/271/747/original/149ff6c5-dcf6-436d-9608-6c6075154942.png)
- The List tab displays.
- Select the Administration tab.
![List tab](https://media.screensteps.com/image_assets/assets/002/271/753/original/b3307f5a-d178-4222-a16b-e8f5c275d72d.png)
- The Administration tab displays.
- Select the .xlsx report link.
![Administration tab](https://media.screensteps.com/image_assets/assets/002/271/731/original/20daabc9-6635-4613-9939-27fcb1e8b0e2.png)
- The Hourly Earnings Tracking Report displays. Review it for accuracy and completeness.
![Hourly Earnings Tracking Report](https://media.screensteps.com/image_assets/assets/002/904/447/original/7dd94089-ee14-4bfa-a768-e7f32bdf7fd8.png)
- Process complete.
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