View and Update TA Status

Purpose:  Use this document as a reference for updating the Time Admin status of employees in ctcLink.

Audience:  Time and Labor Administrators.

You must have at least one of these local college managed security roles:

  • ZD TL Admin View Time

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

View Time Report Status

Navigation:  Time and Labor > View Time > Time Reporter Status

  1. The Time Reporter Status search page displays.
  2. In Employee ID field, enter valid value or use lookup tool (magnifying glass).
    • If no value is entered in the lookups then all applicable employees will be returned.
  3. Select Get Employees.
  4. Search Result displays.
  5. Earliest Change Date is the earliest addition or update to time-related data since the last Time Administration run.
  6. TA Status shows if the time reporter will be processed the next time the person is selected for Time Administration.
  7. Up for Processing  time reporter is ready for processing; for exception time reporters, the Earliest Change Date should display the beginning of the next time period for the workgroup, and the TA Status should be set to Up for processing.
  8. Not up for Processing  time reporter is not ready for processing; for positive time reporters, the Earliest Change Date should be updated to the latest date of payable time, and the TA Status should be set to Not up for processing.
  9. In Process  time reporter is being processed.
  10. Last Updated shows the last time that specific time reporter had updated information for processing.
  11. Last Processed, User ID, and Run Control ID should details about the last Time Administration run the employee was a part of.

The process to view the time report status for an employee is now complete.

Update Time Reporter Status

You must have at least one of these local college managed security roles:

  • ZZ TL Process Time

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  Time and Labor > Process Time > Update TA Status and ECD

  1. The Update TA Status and ECD search page displays.
  2. In Employee ID field, enter valid value or use lookup tool (magnifying glass).
    • If no value is entered in the lookups then all applicable employees will be returned.
  3. Select Get Employees.
  4. Search Result displays.
  5. Only Earliest Change Date and TA Status can be altered.
    • Earliest Change Date is the earliest addition or update to time-related data for a time reporter since the last Time Administration run, typically this will not be changed manually and should only be changed on an exception basis.  Incorrect dates can result in Payable time being missed or over reporting Payable time.
    • TA Status indicates if a person should be processed the next time Time Administration is run and they are part of a viable group.  The only valid choices here are Up For Processing and Not Up For Processing.
  6. Last Updated and Last Processed work together as the system compares these two dates and if the value in the Last Updated field is later than the date and time in the Last Processed field then the system recognizes that the update for a positive time reporter may not have been processed by the Time Administration process yet, and will not set the TA_STATUS to Not up for processing, however, you can manually set that status on this page.
  7. Update if applicable.
  8. Select the Save button.

The process to view and update TA status is now complete.

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