Request Batch Approval Process

Purpose:  Use this document as a reference for batch approval of employee’s time in ctcLink.

Audience:  Time and Labor Admin.

You must have at least one of these local college managed security roles:

  • ZZ TL Process Time

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  Time and Labor > Approve Time > Request Batch Approval Process

  1. The Request Batch Approval Process search page displays.
  2. To generate a new Run Control ID, select Add a New Value tab.
  3. Enter the Run Control ID.
  4. Select the ADD button.
  5. The Request Batch Approval Process page displays.
  6. From Date should be the beginning of the pay period being processed.
  7. End Date should be the end of the pay period being processed.
  8. Accounting Date will always default to the current date, but can be changed if needed.
  9. In Employees to Process sub-section, enter a Group ID to process the entire employee pools.
    • For individual processing, enter the EMPL ID and EMPL RCD of the first employee that should be processed.
    • Select the (+) button and continue to add EMPL ID/EMPL RCD combinations until all employees have been entered for the Schedule ID desired.
    • If the run is being done on a large population but some people should not be processed, then the individuals that should be skipped should be added and the drop down for Include or Exclude should be set to Exclude.
  10. Select the Run button.  The Process Scheduler Request page displays.  Select the OK button.  
  11. The Request Batch Approval Process page is updated.  Note the Process Instance number.
  12. Select the Process Monitor link.  The Process Monitor page displays.
  13. On the Process List tab, locate the Process Instance number.
  14. Wait for Process TL_APPRV_AE to have a Run Status of Success and a Distribution Status of Posted. (Select the Refresh button periodically).
  15. Select the Details link.  The Process Detail pagelet displays.
  16. Select the View Log/Trace link.  The View Log/Trace pagelet displays.
  17. Select the .log file link.
  18. A new window is opened with a message.  Review to make sure the process ended normally.

End of procedure.


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