9.2 Update TA Status and ECD

Purpose:  To update the Time Administration status and Earliest Change Date in ctcLink.

Audience:  Time and Labor Administrator.

You must have at least one of these local college managed security roles:

  • ZZ TL Process Time

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Update TA Status and ECD

Navigation:  Time and Labor > Process Time > Update TA Status and ECD

  1. The Update TA Status and ECD search page displays.
  2. On the search page, enter the desired information into the Employee ID field.
  3. Select the Get Employees button.
  4. There may be multiple Employee Records for the same EMPL ID.  From the search results, locate the desired EMPL ID/EMPL RCD combination in the Time Reporters section.

The Earliest Change Date (ECD) and TA Status are used by the Time Administration process to determine if an employee is up for processing or not.  

  1. The ECD determines the date from which to process; select an ECD of the 1st or the 16th of a specific month (start of a Pay Period).

The TA Status determines if the employee is:

  1. Up for Processing
  2. Not Up for Processing
  3. In Process
  1. Select the TA Status for the employee from the options above.
  2. Select the Save button.
Time Reporters results grid from search criteria with ECD and TA Status fields highlighted.

If your search criteria yielded a large number of employees, rather than update a row at a time as in the above example, you can expand the Bulk Update Options section to update the ECD and TA Status for all the rows in the Time Reporters grid with the selected values. Select the (?) icon to view more information about the Bulk Update.

NOTE: This feature only copies the values to the grid; the changes won't be saved until you Save the page. You can always modify the values for any rows you wish to override

  1. Expand the Bulk Update Options section by selecting anywhere along the heading text to open the section.
  2. The Update Options (required) field, default is set to "Update Mode Off". Select Update ECD and TA Status to set both the Earliest Change Date and Time Administration Status values simultaneously from the drop-down menu. Options include: Update ECD; Update ECD and TA Status; Update Mode Off; and Update TA Status.
  3. Select the Apply Selection button confirm the selected option and open the other fields in the section.
  4. Enter or select the Earliest Change Date value.
  5. Select the required TA Status drop-down and select the appropriate value.
  6. Select the Apply Values button to apply the values to all Time Reporters in the results grid.
Bulk Update Options window with Update Options, Earliest Change Date, TA Status fields, Apply Selection and Apply Values buttons highlighted.
  1. Select the Save button.

End of procedure.

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