9.2 Refresh Dynamic Groups
Purpose: Use this document as a reference to refreshing dynamic groups in ctcLink.
Audience: Time and Labor Administrator.
This process runs nightly for all the dynamic groups. When a time reporter is newly enrolled and the timesheet is to be filled soon after on the same day, this process can be run ad-hoc by the college time and labor admins.
Refresh Dynamic Groups
Navigation: NavBar > Navigator > Set Up HCM > Security > Time and Labor Security > Refresh Dynamic Group
- The Refresh Dynamic Group(s) search page displays.
- Enter an existing Run Control ID and select the Search button.
- If creating a new Run Control ID, select Add a New Value tab and enter the value.
- Select the Add button.
- The Refresh Dynamic Group page displays.
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Use Current Date is checked by default.
- If Use Current Date is unselected then the user will need to indicate the As Of Date the refresh should apply to. Typically Current Date is acceptable.
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Refresh All Dynamic Groups is checked by default.
- Uncheck the Refresh All Dynamic Groups box and indicate the dynamic groups that will need to be refreshed - typically beginning with the company number in the Groups to be Refreshed.
- Submit a Service Desk ticket in case of any questions or issues.
- Select the Run button.
- The Process Scheduler Request page displays.
- Select the OK button.
- The Refresh Dynamic Group button displays.
- Select the Process Monitor link at the top of the page.
- Select the refresh button until the Process TL_GRP_RFRSH has a Run Status of Success and a Distribution Status of Posted.
- Select the Details link.
- Select the View Log/Trace link.
- Select the .log file to make sure the process ended normally.
- The process to refresh dynamic group(s) is now complete.
- End of procedure.
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