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9.2 Creating a Statistical Journal Entry

Purpose: Use this document as a reference to create a statistical journal entry in ctcLink.

Audience: Finance and Business Office staff

You must have at least one of these local college managed security roles:

ZZ GL Journal Entry

You must also set these User Preference Definitions:

User Preferences: General Ledger

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Creating a Statistical Journal Entry

Navigation: NavBar > Navigator > General Ledger > Journals > Journal Entry > Create/Update Journal Entries

The Create/Update Journal Entries search page displays.
Select the Add a New Value tab.
Enter Business Unit.
Enter Journal Date.
Select Add.

Create Update Journal Entries Add a New Value tab

The Header tab displays.
Enter Long Description.
Enter Ledger Group.
Enter Source.
Select the Lines tab.

Header tab

The Lines tab displays.
Select the Template List link.

Lines tab

The Journal Entry Template List window displays.
When you create a statistical entry using a statistical account, make sure you use a journal entry template that includes the Stat Amt field.
Select OK.

Journal Entry Template List window

The Journal Entry Template List window disappears.
Enter ChartFields.
Enter Stat Amt.
Enter UOM.
Select the Insert LInes [+] icon.

Lines tab

The new line displays.
Enter ChartFields.
Enter Stat Amt.
Enter UOM.
Enter Process = "Edit Journal".
Select Process.

Lines tab

The Journal ID is assigned.
Select Process List = "Submit Journal".
Select Process.

Lines tab

You must have at least one of these local college managed security roles:

ZD General Ledger Inquiry
ZZ GL Local Configuration

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

After the journal has been approved, review it:

Navigation: NavBar > Navigator > General Ledger > Review Financial Information > Journals

The Journals search page displays.
Select the Add a New Value tab.
Enter Inquiry Name.
Select Add.

Journals Add a New Value tab

The Journal Inquiry page displays.
Enter Unit.
Enter Ledger.
Enter Year.
Enter From Period.
Enter To Period.
Enter additional Journal Criteria to identify your journal.
Select Search.

Journal Inquiry page

The Journals section of the page populates.
Select your Journal ID.

Journals section

The Journal Inquiry Details page displays. Review it.

Journal Inquiry Details page

Process complete.

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