Logically Delete a Journal

Purpose:  Use this as a reference document to learn how to logically delete a journal in ctcLink.

Audience:  Accounting Supervisors and Managers.

You must have at least one of these local college managed security roles:

  • ZZ GL Journal Entry

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

A deletion of a journal is only performed when a journal has not been posted.

Deleting a subsystem journal is not a normal process and advise working with SBCTC Accounting staff before deleting ANY Subsystem Journals.

Logically Delete a Journal

Navigation: General Ledger > Journals > Journal Entry > Create/Update Journal Entries

  1. The Create/Update Journal Entries search page displays. Select the Find an Existing Value tab.
  2. Enter the Business Unit.
  3. Enter the Journal ID or other search criteria.
  4. Select the Search button.
  5. The Create/Update Journal Entries page displays.
  6. Select the Lines tab.
  7. From the Process drop-down menu field, select Delete Journal list item.
  8. Select the Process button.

Only journals not posted are eligible to be logically deleted.

Journal lines page
  1. A confirmation message displays. Select the Yes button.
Message if you sure want to delete this journal
  1. A new confirmation message displays confirming that the journal will be removed. Select the OK button.
  1. The message that the journal is logically deleted displays. Note that the Journal still visible in the system and the status is D = Deleted and Budget Status is N = Null.
Logically deleted message
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

View the external link to Logically Delete a Journal. This link will open in a new tab/window.


Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.