SBCTC COA Design (1/15/2016)
ctcLink Reference Center
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Topics
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Journals: Create/Edit & Submit 9
- Create, Edit Journal, and Submit a Manual Journal Entry
- Creating a Standard Journal Entry
- 9.2 Creating and Reviewing a Journal Entry Reversal
- Creating a Journal Entry Using SpeedTypes
- 9.2 Creating a Statistical Journal Entry
- Attaching Documents to Multiple Journals
- Approving Journals
- 9.2 Processing Large Journals
- 9.2 Unlocking a Journal
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Journals: Spreadsheet Imports & Uploads 4
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Journals: Viewing & Research 10
- 9.2 View, Edit, and/or Update Journal Entries
- Viewing Journal Entry Status
- Viewing a Journal with an Incomplete Status
- Viewing Journal Approvals
- Inquiring on Ledgers and Journals
- Viewing & Correcting Journal Entry Errors
- Viewing Unbalanced Journal Entries
- Viewing the Message Log
- 9.2 Reviewing Standard Journals
- Multiple Ways to Search Journals
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Journals: Adjustments & Corrections 10
- Common Combo Edit Rule Errors
- Correcting Grant/Project Accounting Entries in Accounts Payable (Journal Voucher)
- Correcting Grant/Project Accounting Entries in T & E (Travel and Expenses - Journal Expense Report)
- Correcting Grant/Project Accounting Entries in General Ledger (External Transactions from Payroll or Student Financials)
- Viewing & Correcting Journal Entry Errors
- Copying a Journal
- Editing Journals Through the Batch Edit Process
- Modifying the Journal Entry Template
- Deleting Journals in Mass
- Logically Delete a Journal
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Closing Periods (Colleges) 4
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Closing Periods and Years (SBCTC ONLY) 7
- 9.2 Processing Year-End Close (SBCTC ONLY)
- 9.2 Specify Close Rules for Year-End Close (SBCTC ONLY)
- 9.2 Specify Open Update Periods for Month-End/Soft Close (SBCTC ONLY)
- 9.2 Specifying Closing Process Groups (SBCTC ONLY)
- 9.2 Specifying Closing Rules for Interim Close (SBCTC ONLY)
- Monthly Closing of Sub-Modules and General Ledger (SBCTC ONLY)
- 9.2 Monthly Mass Closing of Sub-Modules and General Ledger (SBCTC ONLY)
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FIN/SF Cross-Pillar: CS - General Ledger Interface 9
- 9.2 Generate Direct to GL Entries
- Generating Accounting Entries
- Review Cashier Generated Charges
- 9.2 Running and Reviewing Cashiering GL
- Reviewing Accounting Line Information
- 9.2 Daily SF Fund Balancing to the GL
- Update and Review the Second Journal Set (SJS)
- Student Financials to Finance GL Recon
- Legacy to PeopleSoft Translation Diagram
Colors and button shapes may appear differently in QRGs compared to the live PeopleSoft environment, but functionality has not been affected by the PeopleTools 8.59 upgrade. Please refer to the Fundamentals section of the Reference Center for images of several current system pages.
QRGs are intended to provide a quick walk-through for college staff performing a business process in ctcLink and do not necessarily provide a comprehensive explanation of all possible scenarios. Updates to Reference Center materials are made continuously, so please check back frequently for the most current information.
Other Resources
Welcome to ctcLink (Start Here!)
- Intro to ctcLink
- Onboarding Training Materials and Applications
- Fundamentals
- Crosswalks & Glossaries
- ctcLink Service Desk/Ticketing System
Resources
- 25Live (Software)
- Commonly Used Reports and Processes
- Data Services
- Governance
- ctcLink Enhancement Requests
- Implementation Project Archived Materials
- Legacy Access
- Local Configuration Guides
- Megamation (Software)
- Navigation Paths
- PeopleSoft Security
- PMO - Project Information
- Testing (Current & Project Archive)
- Training Videos
9.2 Campus Solutions
- 9.2 CS - Academic Structure
- 9.2 CS - Academic Advisement
- 9.2 CS - Admissions
- CS Business Process Maps (Flow Charts)
- 9.2 CS - Campus Community
- CS - 3Cs: Comments, Communications and Checklists
- 9.2 CS - Continuing Education
- 9.2 CS Fundamentals
- 9.2 CS - Curriculum Management
- HighPoint Campus Experience (HCX)
- 9.2 CS - Student Records
- 9.2 CS - Campus Solutions Resources
9.2 Finance
- 9.2 FIN - Finance Fundamentals
- 9.2 FIN - Finance Navigation Resources
- 9.2 FIN - Accounts Payable
- 9.2 FIN - Accounts Receivable
- 9.2 FIN - Asset Management
- 9.2 FIN - Billing
- 9.2 FIN - Budget/Budgeting (Commitment Control)
- 9.2 FIN - Budget Security
- FIN - Delegations
- FIN - Expenses
- 9.2 FIN - General Ledger
- 9.2 FIN - Grants/Contracts
- FIN - Project Costing
- 9.2 FIN - Purchasing
- FIN - PBCS (Planning Budgeting Cloud Services)
- 9.2 FIN - Treasury - Cash Management
- 9.2 FIN - Finance Resources
- 9.2 FIN - Closing Periods and Years Procedures
- FIN Business Process Maps (Flow Charts)
9.2 Financial Aid
- 9.2 FA - Budgets
- 9.2 FA - Disbursement
- 9.2 FA - Financial Aid Business Process Guides
- 9.2 FA - Financial Aid Term
- 9.2 FA - ISIR Processing
- 9.2 FA - Loans
- 9.2 FA - Managing 3Cs
- 9.2 FA - Packaging and Awards
- 9.2 FA - SAP
- 9.2 FA - Service Indicators/User Edit Messages
- 9.2 FA - Student Access
- 9.2 FA - User Set Up
- 9.2 FA - Return to Title IV
- 9.2 FA - Viewing Financial Aid Pages
- 9.2 FA - Federal and State Reporting
- 9.2 FA - COD Reporting
- 9.2 FA - Reconciliation & Reporting
- 9.2 FA - Financial Aid Resources
9.2 Human Capital Management
- 9.2 HCM - Absence Management
- 9.2 HCM - Benefits
- 9.2 HCM - FWL (Faculty Workload)
- HCM Business Process Maps (Flow Charts)
- 9.2 HCM - HR Core
- 9.2 HCM - Payroll
- 9.2 HCM - TAM (Talent Acquisition Management)
- 9.2 HCM - Time & Labor
- 9.2 HCM - Human Capital Management Resources
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