9.2 Finalizing the Award Budget

Purpose:  Use this document as a reference for finalizing an award budget in ctcLink.

Audience:  Finance/Grant Fiscal Staff.

You must have at least one of these local college managed security roles:

  • ZC Awards Processing
  • ZZ Awards Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Finalizing the Award Budget

Navigation:  NavBar > Navigator > Grants > Awards > Project Budgets

  1. The Project Budgets search page displays.
  2. Enter Business Unit.
  3. Enter Project.
  4. Select Search.
Project Budgets search page
  1. The Budget Detail page displays.
  2. Use the General tab to validate or enter Budget Items and amounts.  You can select the Add a New Row [+] icon to add additional budget lines.
  3. Select the General Ledger Detail tab.
Budget Detail page General tab
  1. The General Ledger Detail tab displays.
  2. Enter or verify account information in the fields:
    1. Account
    2. Operating Unit
    3. Fund
    4. Department
    5. Class
    6. State Purpose
  3. Select Finalize.  After the Finalize button is selected this information is being finalized by the Commitment Control application engine process of (PC_WRAPPER). By selecting Process Monitor you will see the notification when the process is complete.
  4. Select Save.

NOTE:    Only the following Fund Accounts can be used within the Grants/Project Costing Modules:    057, 060, 145, 147, 253, and 357.  

Budget Detail page General Ledger Detail tab
  1. The process is complete after the Process Monitor is complete.  You will also notice that the fields that you entered in step 9 are no longer available to edit.
  2. Process complete.


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