Procurement Contracts helps colleges save time when goods or services are often made to the same Suppliers for consistent amounts. Colleges must provide Supplier name, Start and End date, Minimum and Maximum Amt to name a few. After you save a Procurement Contract you will need to schedule and release the Purchase Orders or Vouchers your Procurement Contract was created to produce in order for them to be available for processing, posting, and/or payment.

The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle.

To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities.  Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle.  Use the diagram, following the arrows to each step that must be executed.  Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step.  The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process.  Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide.

Printable View of FF.001.5 Procurement Contracts

• FF.001.5.1 Create Procurement Contract
  • Creating Recurring Payments/Voucher Contracts
• FF.001.5.2 Approve Procurement Contract
  • Creating Recurring Payments/Voucher Contracts
• FF.001.5.3 Processing Procurement Contract Release
  • Creating Recurring Payments/Voucher Contracts
• FF.001.5.4 Search for an Existing Procurement Contract
  • Search for an Existing Procurement Contract
• FF.001.5.5 Review Procurement Contract Information
  • Review Procurement Contract Information

• FF.001.5.1 Create Procurement Contract
  • Create Procurement Contract
• FF.001.5.2 Approve Procurement Contract
  • Approve Contract
• FF.001.5.3 Processing Procurement Contract Release
  • Releasing Contract to Voucher
• FF.001.5.5 Review Procurement Contract Information
  • Review Procurement Contract Information

• FF.001.5.1 Create Procurement Contract
  • Error Condition: While creating procurement contract, leave the begin and expire date blank.
    • Expected Behavior: This will not save the procurement contract because those fields are required.
• FF.001.5.2 Approve Procurement Contract
  • Error Condition: Leave approve contracts unchecked in User preference, then approve a contract.
    • Expected Behavior: This user will not be able to approve a contract.
• FF.001.5.3 Processing Procurement Contract Release
  • Error Condition: Release contract to voucher with a contract status of unapproved.
    • Expected Behavior: System will not be allow to release voucher with unapproved status.
• FF.001.5.5 Review Procurement Contract Information
  • Error Condition: Review for an existing contract that has not been saved - meaning contract ID has not been assigned by the system.
    • Expected Behavior: The system will not return a value for this.

FF.001.4 Payment

FF.001.6 Procurement Card