CC.003.6 Graduation (Project Archive)

User Acceptance Test Overview

The graduation processing flow begins with a student’s graduation application. You will also test the process for entering a paper graduation application by updating the student’s program/plan stack.

Graduation application data is entered and updated on the student’s program/plan stack.  The Program Action, Effective Date, Expected Graduation Term and the Degree Checkout Status are all fields within the program/plan stack that store application data.

Degree concentrations (for example the AA-DTA with a focus in Psychology) can be designated with a Student Milestone.  Students who have met the requirements of your degree concentration will need to have any assigned milestone updated to “Completed” status which will be printed on their transcript.  

Degrees and any applicable degree honors can be awarded on the student program/plan stack.  Once saved, degrees and honors can be viewed on the Student Degrees page or the transcript.  

The final step will be to use the Request Transcript Report page to view the awarded degree, honors and degree concentration milestone on an official transcript.

Business Process Flow Diagram(s)

Self-Paced Training Materials (Advanced Prep)

To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.

  • CS100 Student Self-Service 
  • SR103 Enrollment Process
  • SR106 End of Term & Graduation 

To register for these required courses visit the ctcLink Training Registration Page.

Instructor-Led Training Materials and Recordings

Instructor-Led Training Materials

Training Session Recordings

Paper Application WITH Degree Concentration:

Paper Application WITHOUT Degree Concentration:

Minimum Test Case (Data) Scenarios:

  • Using the program/plan stack page, add graduation applications for students who you assigned degree concentration milestones to in the Advising Tools UAT test
  • Update degree concentration Milestones to completed status
  • Award degrees and degree honors using the student program/plan stack page
  • Generate official transcript reports to verify degrees awarded, honors and completed degree concentration milestones
  • Error Condition: Person testing is not able to select the action reason of GRAP do designate a paper application has been received
    • Confirm that the program action field is DATA

Previous Step in the High Level UAT Framework:

Links to User Acceptance Test 'How To' Information:

Overview of User Acceptance Testing

Security Matrix Mapping Information

The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to  this UAT guide.

CC.003.6.1 Enter an Application by Updating the Degree Checkout Status:

MENU: NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Program/Plan
ROLENAME: ZZ SR Student Program

CC.003.6.2 Update Student Milestone:

MENU: NavBar > Navigator > Records and Enrollment > Enroll Students > Student Milestones
ROLENAME: ZD SR Milestones

CC.003.6.3  Award Degree and Degree Honors:

MENU: NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Program/Plan
ROLENAME: ZZ SR Student Program

CC.003.6.4 Request Transcript Report:

MENU: NavBar > Navigator > Records and Enrollment > Transcripts > Request Transcript Report
ROLENAME: ZZ SR Transcript Processing


PDF Version of Flow Diagram for Printing


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