HH.001.9 Enter and Process Absence Takes (Project Archive)
User Acceptance Test Overview
The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end.
Business Process Flow Diagram(s)
Self-Paced Training Materials (Advanced Prep)
To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.
- AB100 Absence Management
- MS100 HCM Manager Self-Service
To register for these required courses visit the ctcLink Training Registration Page.
Instructor-Led Training Materials and Recordings
Instructor-Led Training Materials
Training Session Recordings
- No recordings availble
Links to Quick Reference Guides - Steps in the Test Process
If a step notes that SBCTC Executes, please submit a ticket through Oracle Test Manager to notify the State Board to run the process and specify what date range to run the process for.
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HH.001.9.1 Run Identify and Calculate -
- Enter Absences
- Approving Absence Requests
- Identify and Calculate Absence Entitlements - (SBCTC Executes)
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HH.001.9.2 Review Results
- Review Results
- Review Absence Results and validate that Absence Requests were processed successfully. Ensure all Absence Requests are in Paid status. None should be Unpaid or missing.
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HH.001.9.3 Correct Errors
- If accrual(s) are incorrect, please submit an Oracle Test Manager ticket. The Project team will resolve the issue and re-run the Absence process and return the ticket to the College Testers for validation.
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HH.001.9.4 Finalize Absence - (SBCTC Executes)
- Once all accrual leave validations are completed please submit an Oracle Test Manager ticket to execute HH.001.8.4 Finalize Absence.
- HH.001.9.5 Send Absence Data to TL (Can only be performed after finalization)
Minimum Test Case (Data) Scenarios:
Scenarios for HH.001.9 - Enter Absence Request
- Processing Vacation Leave, Sick Leave, Personal Holiday and Personal leave for Classified Employees
- Processing Vacation Leave, Sick Leave, Personal Holiday and Personal leave for Exempt Employees
- Processing Sick Leave, Personal Holiday and Personal leave for Full-time Employees
- Processing Sick Leave, Personal Holiday and Personal leave for Part-time/Adjunct Employees
- Processing Sick Leave for Hourly and Student Employees
Recommended Error Test Conditions:
HH.001.9.1 - Enter Absence Request
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Error Condition: Check for leaves entered for employees not having sufficient balance.
- Expected Behavior: The leave hours exceeding the balance will be converted as unpaid time and sent over to payroll.
Previous Step in the High Level UAT Framework:
Last Step in the High Level UAT Framework:
Links to User Acceptance Test 'How To' Information:
Security Matrix Mapping Information
Security Roles Necessary for Testing
The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role Names needed to execute the User Acceptance Testing relevant to this UAT guide.
HH.001.9.1 - Enter Absence Request:
MENU: Employee Self Service (Fluid Page) > Time (Fluid Tile) > Request Absence
ROLENAME: ZZ PeopleSoft User (General User Fluid Page Access)
MENU: Manager Self Service (Fluid Page) > Select the Team Time tile
ROLENAME: ZZ HCM Manager (Manager Self Service - My Team)
MENU: Workforce Administrator (Fluid Page) > Absence Administrator (Fluid Tile)
ROLENAME: ZZ SS ABS Administration (Administrator Access to Absence Processes)
HH.001.9.2 - Adjust Absence Request:
MENU: Workforce Administrator (Fluid Page) > Absence Administrator (Fluid Tile)
ROLENAME: ZZ SS ABS Administration (Administrator Access to Absence Processes)
HH.001.9.3 - Approve Absence Request:
MENU: Manager Self Service (Fluid Page) > Approvals (Fluid Tile)
ROLENAME: ZZ HCM Manager (Manager Self Service - Approvals)
HH.001.9.4 - Identify and Calculate Absence Entitlements:
MENU: Global Payroll & Absence Mgmt > Absence and Payroll Processing > Calculate Absence and Payroll
ROLENAME: ZZ SS ABS Administration (Administrator Access to Absence Processes)
HH.001.9.5 - Review Results:
MENU: Global Payroll & Absence Mgmt > Absence and Payroll Processing > Review Absence/Payroll > Results by Calendar Group
ROLENAME: ZZ SS ABS Administration (Administrator Access to Absence Processes)
HH.001.9.6 - correct errors:
MENU: Workforce Administration > Job Information > Job Data
ROLENAME: ZZ HR Employee Maintenance (Processor)
ROLENAME: ZC HR Employee Maintenance (Correct History)
HH.001.9.7 - Finalize Absence Run:
MENU: Global Payroll & Absence Mgmt > Absence and Payroll Processing > Calculate Absence and Payroll
ROLENAME: ZZ SS ABS Administration (Administrator Access to Absence Processes)
HH.001.9.8 - Send Absence Data to Time and Labor:
MENU: Global Payroll & Absence Management > Absence and Payroll Processing > Absence Conversion Processing > To Payroll for North America
ROLENAME: ZZ SS ABS Administration (Administrator Access to Absence Processes)
At a minimum, these functions* should have the listed roles in order to ensure the ability to function within Time and Labor:
Function: Absence Administrator
Required Roles:
- ZD Absence Calc Results
- ZZ Abs Events and Adjs
- ZZ Abs Off Cycle Processing
- ZD Absence Mgmt Local Config
- ZD Absence Mngmt Reporting
- ZD FWL HCM View Pay
- ZZ SS ABS Administrator
- ZZ Shared Leave Mngmt
- ZD_DS_QUERY_VIEWER
- ZD_DS_QRY_TIMELABOR
- ZD_DS_QRY_ABS_MGNT
- ZD_DS_QRY_HRCORE
*Please note that these function names are generic and may differ from what is used at your institution.
PDF Version of Flow for Printing
If a step notes that SBCTC Executes, please submit a ticket through Oracle Test Manager to notify the State Board to run the process and specify what date range to run the process for.
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