CF.005.3 Manage Waivers

User Acceptance Test Overview

The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process.  The  business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle.  Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't  take a single individual to operate the business of running a college it  will require coordination across departments to successfully test a  business flow from beginning to end.

Self-Paced Training Materials (Advanced Prep)

To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.

  • CS:SF100 Tuition Calculation

To register for these required courses visit the ctcLink Training Registration Page.

Additional Resources 

Instructor-Led Training Materials and Recordings

Instructor-Led Training Materials

Training Session Recordings

CF.005.3.1 Manually Post a Waiver:

Functionality will be available in the system as a utility in the event such a waiver needs to be configured for your college. However check your waiver configuration cheat sheet (provided by Spencer). Likely most, if not all of your waivers, are automated by student groups and equation variables.

This lowers the impact of this manual waiver test for colleges configured entirely of automated waivers. However, if you are still interested in trying out the functionality we could create a UAT test waiver just so you are aware of the possibilities if such a manual assignment is needed by your college post go live. Reach out to SF team if you desire a UAT test waiver just for functionality familiarity. You can pass the test either way depending on your choice, as you can test a manual waiver in a non-production waiver after you have gone live too.

CF.005.3.2 Auto Post Waivers:

CF.005.3.3 Reverse Manual Posted Waiver:

CF.005.3.4 Reverse Auto Posted Waiver:

 

Minimum Test Case (Data) Scenarios:

Apply Waiver Codes (Wxx) applicable to your college. Use the following query to find institution specific waivers- QCS_SF_TERM_FEE_CALC_CRIT_BI. Speak with Enrollment/Registration staff regarding specific student populations with outstanding tuition to waive. View the Student Account after waiver has been applied and verify proper calculation. Then use the following query to find Enrolled students with Waivers - QCS_SF_WAIVER_ENROLLED - Enrolled students with waivers.

The below Waiver Codes are examples:

  • W84; no criteria, mass assign student waivers, resident
  • W72; criteria of user variable character #2, resident
  • W31; criteria of student group, non-resident

 

Next Step in the High Level UAT Framework:

Links to User Acceptance Test 'How To' Information:

Overview of User Acceptance Testing

Security Matrix Mapping Information

The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to  this UAT guide.

CF.005.3.1 Manually Post a Waiver:

MENU: Student Financials> Tuition and Fees> Assign Student Waiver
ROLENAME: ZZ SF Tuition and Fees or ZZ SF Processing Inquiry*

MENU: Student Financials> Tuition and Fees> Calculate Batch Tuition> Mass Assign Student Waivers
ROLENAME: ZZ SF Processing

CF.005.3.2 Auto Post Waivers:

MENU: Student Financials> Tuition and Fees> Equation Variables
ROLENAME: ZZ SF Tuition and Fees or ZZ SF Processing Inquiry*

MENU: Student Financials> Tuition and Fees> Tuition Calculation
ROLENAME: ZZ SF Tuition and Fees

MENU: Records and Enrollment> Career and Program Information> Student Groups
ROLENAME: ZZ CS Student Groups

CF.005.3.3 Reverse Manual Posted Waiver:

MENU: Student Financials> Tuition and Fees> Assign Student Waiver
ROLENAME: ZZ SF Tuition and Fees or ZZ SF Processing Inquiry*

MENU: Student Financials> View Customer Accounts
ROLENAME: ZZ SF Customer Accounts

CF.005.3.4 Reverse Auto Posted Waiver:

MENU: Records and Enrollment> Career and Program Information> Student Groups
ROLENAME: ZZ CS Student Groups

MENU: Student Financials> Tuition and Fees> Equation Variables
ROLENAME: ZZ SF Tuition and Fees or ZZ SF Processing Inquiry*

MENU: Student Financials> Tuition and Fees> Tuition Calculation
ROLENAME: ZZ SF Tuition and Fees

*Both ZZ SF Tuition and Fees and ZZ SF Processing Inquiry have access to pages used in this business process test. Both roles are necessary for cashiers to perform their regular job duties.

PDF Version of Flow Diagram for Printing

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