Processing Non-Instructional Faculty Workload

Purpose: Use this document as a reference for adding Non-Instructional "Special Assignments or Release Time" to the Instructor Term Workload page.

Audience: Faculty Workload Processor

You must have at least one of these local college managed security roles:

  • ZC CM Instructor Advisor
  • ZD CM Instructor Advisor
  • ZD FWL View Cnt Calc
  • ZZ CM Instructor Advisor
  • ZZ CM Local Configuration
  • ZZ FWL Contract Calc

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Non-Instructional contracts may require some editing of on the FWL Grid and recalculation of the contract from within the Maintain Faculty Workload page to complete if the desired start/end date of the contract differs from the term start/end date.

Process Non-Instructional Faculty Workload

Add Non-Instructional 'Special Assignment' to Instructor Term Workload

  1. Non-Instructional work assignments refer to any faculty workload assignment for which no class exists in Schedule of Class.  These include, but are not limited to the following types of assignments:
    1. Special Assignment contracts for community service, course prep, paid office hours, etc.
    2. Release Time (paid or unpaid)
    3. Counseling or Librarian Assignments (not associated with in-class work)
      • Applies only to colleges who have configured a contract for this purpose.
    4. Lab Center Hours (e.g. Math Lab, Business Technology Labs) where pay is for hours unrelated to the contact hours of the class.
      • Applies only to colleges who have configured a contract for this purpose.
  2. The Term Workload page is a Campus Solutions page designed to display all instructor class assignments, including the job (Employee Record Number) that assignment is associated with.  This page has been customized for FWL to allow users to add non-instructional work assignments to an instructor, even if that instructor has no class assignments.
  3. Non-instructional work assignments manually added to the Instructor Term Workload page support entry of a description of the work assigned and the total number of hours for the term of the assignment.  These values are used in the FWL calculation process. Only Assignment Types configured for use with non-instructional contracts will be visible when adding a non-instructional assignment on this page.  
  4. The Term Workload page displays all terms for which an instructor has classes or non-instructional assignments. If an instructor has no assignments, then a new Term Workload page can be added.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial via Panopto

View the external link to Add Instructors with Existing Term Workload. This link will open in a new tab/window.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial via Panopto

View the external link to Add a Term to Instructors with Existing Term Workload Pages. This link will open in a new tab/window.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial via Panopto

View the external link to Add A New Term Workload Page. This link will open in a new tab/window.

The process to update the contract start/end date in Maintain Faculty Workload - FWL Grid page is now complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

COMING SOON

Video Tutorial via Panopto

View the external link to Update Contract Start/End Date in Maintain Faculty Workload - FWL Grid. This link will open in a new tab/window.

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