Manage a Job Opening
Purpose: Use this document as a reference to located a specific job opening to review in ctcLink.
Audience: HR Administrators and HR Specialists
You must have at least one of these local college managed security roles:
- ZZ Hiring Manager
- ZZ Interested Party
- ZZ Recruiter
- ZZ Recruiting Admin Local
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Managing a Job Opening
Navigation: Recruiting > Search Job Openings
- The Search Job Openings page displays.
- Enter the Job Opening ID or use the lookup icon to identify the applicable value.
- Select the Search button.
- The Manage Job Opening page displays. Use the Manage Job Opening page to manage the job opening and associated applicants.
- Initially, the Job Opening page displays the Applicants tab.
- Select the Activity and Attachments link.
- The Activity and Attachments tab displays summary information about the job opening, including:
- Job history
- Searches
- Notes
- Attachments
- Expenses
- The Job History grid displays the status history for the job opening.
- The Searches grid lists saved applicant searches that have this job opening, including:
- Job history
- Notes
- Attachments
- Expenses
- If there are Searches listed, select the View Results link to display the search results. Select the Return link to go back to the Activity & Attachments tab.
- The Notes grid displays summary information about notes that are associated with the job opening. You can view existing notes by selecting the Edit icon, or you can add a new note by selecting the Add Note button. Both of these actions open the Job Opening Notes page.
- The Job Opening Notes page displays complete details for the note that is attached to the job opening. If you are not updating the note, select the Cancel button once the review is complete to close the page. If you make any changes, select the Update Note to save and close the page.
- If you add a new note, the Job Opening Notes page will be blank for you to complete. Once complete, select the Add Note button to save and close the page.
- The Activity & Attachments tab is displayed.
- The Attachments grid displays summary information about attachments to this job opening. To open an existing attachment in a new window, select the File Name. You can also select the Add Attachment button and go through the file upload process to add a new attachment.
- The Expenses grid displays summary information about expenses that are associated with this job opening.
- Select the Expense Details, if applicable.
- Use the Add Expense button, if available, to view detailed information about an expense that is associated with the job opening.
- Close the Expenses link.
- The Activity & Attachments tab displays.
- Select the Details tab.
- The Details tab correspond to sections of the job opening data - Links under the Details tab correspond to sections of the job opening data. The sections can vary by job opening. In this example, the sections are:
- Job Details
- Qualifications
- Screening
- Job Postings
- Approvals
- The Opening Information section displays basic information about the job opening, including but not limited to:
- Created By
- Target Openings
- Available Openings
- Business Unit
- Department
- Status *PLEASE NOTE: You can manually close the position by changing the status - however, the position will automatically close once someone is hired. If you have duplicate openings (for the same job), the system will automatically close once all positions are filled.
- Scroll down to the Additional Job Specifications section.
- Additional Job Specifications contains:
- Job Code
- Staffing Information
- Salary information
- Assignments
- Scroll back to the top.
- From the Details tab, select the Qualifications link.
- The Qualifications section enable you to list the desirable attributes for an applicant. The types of qualifications can vary by job opening and may include, but is not limited to:
- Competencies
- Degrees
- Specials projects
- Awards
- Licenses
- Language skills
- In the Work Experience & Education section, a user can review or modify the work expedience requirements for applicants with different education levels.
- Select the Screening link from the Details tab.
- The Screening Questions section enables you to view or modify the screening questions to be used for evaluating applicants.
- Select the Job Postings link.
- The Job Postings section of the Details tab view enables you to view or modify the postings for this opening.
- Select the Approvals link from the Details tab.
- Review the Job Approvals section.
This completes our summary review of the Manage Job Openings page.
