Q:  What is the difference between "Recruiting Actions" and "Applicant Actions"?

A:  Applicant Actions affect the overall applicant record rather than a specific application.  Examples include; Forward Applicant, Send Correspondence and Link Applicant to a Job.

Recruiting Actions relate to an application for a specific job opening (or an application without a job opening).  Examples include; Edit Disposition, Reject Applicant and Prepare Job Offer.

Q:  When using the Prepare Job Offer option, is there an approval workflow before offer is sent to the applicant?

A:  Yes

Q:  In the Edit Disposition Section, is there a definition or example of use for each of these options?

A:  Dispositions identify an applicant's status with regard to the recruiting process for a particular job opening (or for an application with no job opening).  Actions for reviewing, screening, interviewing, making offers and hiring automatically assign appropriate dispositions.

Q:  What happens when selecting these other options?  Are there any notifications that go out to the hiring committee or the applicant?

A:  There isn't a notification that goes out, but they're able to see where the applicant is in the hiring process.  Anyone with the appropriate roles will have access to the applicant list.

Q:  Do they go through an approval workflow process?

A:  No, the only approval process in TAM is for creating a job opening and preparing a job offer.

Q:  What do each of the above options do?

A:  Add Applicant Note:  Make a note or comment related to applicant (No, they cannot see).
Add Applicant to List:  Add the applicant to a specific list based on qualifications, etc.
Change Applicant Status:  Changing status from Active to Inactive or the reverse.
Forward Applicant:  Used to allow an interested party review the application materials who does not exists in ctcLink.
Manage Applicant Checklists:  Currently NOT maintaining applicant checklists.
Merge Applicant:  Merge multiple applications submitted by a single applicant.
Pre-Employment Check:  TBD- NOT currently utilized.
Send Correspondence:  Emailing or sending letters to applicants.

Q:  If we add applicant notes, can the applicants see these notes?

A:  No, the applicant cannot see the notes.

Q: What is the difference between Change Applicant Status and Edit Disposition from the Recruiting Action?

A:  Applicant status deals with the overall availability to the applicant.  This differs from the applicant's disposition, which is the applicant's status relative to a particular job opening.

Q:  Is there a place to put the Hiring Committee's comments (i.e., strengths and weaknesses) for each of the applicants during each stage of the process?

A:  You can add notes via "Add Applicant Note" at the top of the Manage Applicant page and/or the "Notes" tab on the Application; you can add attachments and notes regarding a pool of applicants for a single job opening via the "Activity & Attachments" tab, on the Mange Job Opening Page.

For interviews, each interviewer can add feedback via the Interview Evaluation (IF you college submitted local configuration for a template).

Q:  Is it possible to create templates for thanking applicants for applying to the position?

A:  Yes, you can send correspondence to applicants.

Q:  Is there a way to notify the hiring committee when new applicants apply for positions?

A:  There is no notification, however the Recruiter and Hiring Manager will see a number change on their "My Applicant" tile in Self Service.

Q:  Can applicants see this section in the application?

A:  No, the applicant cannot see these sections IF is not a part of the college's resume template.  If it is a part of the college's resume template, an applicant will see these questions and have the ability to provide responses.