9.2 Hire an Applicant from TAM
Purpose: Use this document to go through the process of hiring an applicant from TAM.
Audience: HR/Hiring Staff.
You must have at least one of these local college managed security roles:
- ZC HR Employee Maintenance
- ZZ HR Employee Maintenance
- ZZ SS Workforce Administrator
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Hire an Applicant from TAM
Navigation: NavBar > Navigator > Workforce Administration > Personal Information > Manage Hires
- The Manage Hires page displays.
- Select Type of Hire in the Select Transactions Where field.
- Hire option is pre-populated in the Equals field; change if needed.
- Select the Refresh button.
- Select the Name of person to be hired.
![Manage Hires page](https://media.screensteps.com/image_assets/assets/002/662/819/original/91fe7924-4894-4e20-aebf-2add056e3637.png)
View/Edit Person
- The Manage Hires Detail page displays.
- All fields in the job section will be pre-populated from the Job Opening and Job Offer except the Empl ID if the applicant is not a former employee or student.
- Change the Desired Start Date, if needed.
- For a Type of Hire = Hire.
- Leave the default for Org Instance to Create new Org Instance.
- For Employment Record, leave the default to Create New Assignment.
- If the applicant is a current or former student/employee, the option to View/Edit Person is available, to view and edit the existing Personal Data.
- Select the Add Job button and follow instructions from the Add Job Data section below.
![Manage Hires Detail](https://media.screensteps.com/image_assets/assets/002/662/818/original/a8836b42-a253-4f0a-9ab7-d88337fd08ac.png)
Add Person
- If the applicant is not a current or former student/employee, change the Desired Start Date, if needed.
- Type of Hire = Hire.
- Leave the default for Org Instance to Create new Org Instance.
- For Employment Record, leave the default to Create New Assignment.
- Select the Add Person button.
![Manage Hires Detail page](https://media.screensteps.com/image_assets/assets/002/452/182/original/2bcd5064-ab26-47bc-8aea-06942e67a6f5.png)
- The Biographical Details tab displays.
- The fields will be populated with data from Recruiting Solutions.
- The name will display. Select the Edit Name button to edit if needed.
- The Effective Date field will default to the Desired Start Date from the Manage Hires page. Leave as is or change if needed.
- Enter the employee's Date of Birth.
- If the applicant entered the Gender on the application it will default. If not, the field will be blank; enter the employee's Gender.
- If the applicant entered the Highest Education Level on the application, it will default. If not, the field will be blank; enter the employee's Highest Education Level.
- Select the employee's Marital Status.
- Select the Language Code.
- Enter the employee's National ID (Social Security Number).
- Select the Contact Information tab.
![Biographical Details tab](https://media.screensteps.com/image_assets/assets/002/452/187/original/9bae2551-17ad-4f43-8720-773b013fce30.png)
- The Contact Information page displays.
- If the applicant entered Contact Information on their application, the information will be populated. Validate and/or enter the Address.
- Validate and/or enter the Phone Type.
- Validate and/or enter the Email Address.
- Select the Regional tab.
![Contact Information tab](https://media.screensteps.com/image_assets/assets/002/452/179/original/975b3489-82c3-4fee-a026-8ab13d9b7f92.png)
- The Regional tab displays.
- If the employee entered their Ethnicity information on the application, the information will default. Validate and/or select the Ethnicity.
- If the employee entered their Military Status on application, the information will default. Validate and/or select the Military Status.
- Select the Organizational Relationships tab.
![Regional tab](https://media.screensteps.com/image_assets/assets/002/452/180/original/6b980f96-4e41-4ee0-94b7-80923ae31d5f.png)
- The Organizational Relationships page displays.
- Use the Organizational Relationships page to select an organizational relationship and checklist for this person. The type of Organizational Relationship is defaulted from the Recruiting Solutions module.
- Select the Add Relationship button to save the data on this component.
![Organizational Relationships tab](https://media.screensteps.com/image_assets/assets/002/452/172/original/d1a53fb7-5335-42a4-98cb-e7d31588d750.png)
- The Manage Hires page displays.
- Use the Work Location page to specify information abut the employee's job such as the:
- position
- regulatory region
- company
- department
- location
- The Effective Date defaults to the Desired Start Date from the Manage Hires page.
- The Job Indicator field specifies whether the job is a primary or secondary job. Retain the default value.
- The Action/Reason fields define the action and reason associated with this job record It defaults to Hire for a new record. Accept Hire for Action and enter New Hire for Reason.
- The Position Number, Company, Business Unit, Department and Location fields will default from Recruiting.
- Select the Job Information tab.
![Work Location tab](https://media.screensteps.com/image_assets/assets/002/452/185/original/3c60f3de-1cfd-4143-a175-4c6290507d3b.png)
- The Job Information page displays.
- Use the Job Information page to specify information about an employee's job, such as job code, employment status, employee class, shift, and standard hours. These fields are defaulted from Recruiting.
- Enter Supervisor ID.
- Enter Employee Class.
- Select the Job Labor tab.
![Job Information tab](https://media.screensteps.com/image_assets/assets/002/452/181/original/3f1199a4-e7a5-4995-b535-0b70a2d8a4ae.png)
- The Job Labor tab displays.
- Select Bargaining Unit.
- Select the Payroll tab.
![Job Labor tab](https://media.screensteps.com/image_assets/assets/002/452/189/original/a6321e60-f974-4256-b5ae-7a939493842a.png)
- The Payroll tab displays.
- Use the Payroll page to enter employee payroll processing data. The payroll system and pay group information specified on this page affect the compensation processing.
- The Payroll System field identifies the payroll application associated with PeopleSoft HRMS at this site. Update the Absence System from Other to Absence Management.
- Select Pay Group from list.
- The Tax Location Code field identifies the tax base associated with this employee. This will default after Pay Group is selected . Employee Type field will default from Pay Group.
- Select the Salary Plan tab.
![Payroll](https://media.screensteps.com/image_assets/assets/002/452/175/original/8760dbd3-a944-4689-911a-be975cede937.png)
- The Salary Plan page displays.
- The Salary Plan value will default.
- Choose a Step to place the employee in, where applicable.
- Select the Compensation tab.
![Salary Plan tab](https://media.screensteps.com/image_assets/assets/002/452/176/original/a8f59880-7e49-4726-b396-3d0bbbfbf586.png)
- The Compensation tab displays.
- Use the Compensation page to specify the compensation date of an employee.
- If you do not select the Default Pay Components button on this page after updating relevant job data fields, a warning message will be displayed when you attempt to save the new record.
- Select the Default Pay Components button.
- Select the Rate Code field. Enter the desired information into the Rate Code field.
- Select the Comp Rate field. Enter the desired information into the Comp Rate field.
- Use the Calculate Compensation to calculate an employee's compensation.
- Select the Employment Data link.
![Compensation](https://media.screensteps.com/image_assets/assets/002/452/188/original/134ec5b7-8903-4f39-b057-07a7b37d2221.png)
Employment Information
- The Employment Information page displays.
- Select the Time Reporter Data link.
- The Time and Labor Data pagelet displays.
- Enter the Effective Date.
- Select the appropriate Time Reporter Type.
- Select the Time Template (Elapsed or Punched).
- Select the appropriate Work Group.
- Select the CTC Taskgroup Non Commit Acct.
- Select OK.
![Time Reporter Data page](https://media.screensteps.com/image_assets/assets/002/452/177/original/73af5a7d-5422-4d8d-bb61-5ead6e2673c1.png)
- The Employment Information page displays.
- Select the Benefits Program Participation link on bottom of page.
Benefits Program Participation
- The Benefit Program Participation page displays.
- Enter Benefit Record Number = Enter your company code.
- Select the applicable Benefit Program.
- Select Apply.
- Select Save.
![Benefit Program Participation page](https://media.screensteps.com/image_assets/assets/002/452/191/original/b5477b2f-c415-47b5-ad42-3b594b21bf3a.png)
- The process to hire an applicant from TAM is now complete.
- End of procedure.
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