Navigation: General Ledger > Journals > Subsystem Journals > Generate Jrnl from Subsystem 

1. The Generate Journals run control ID search page displays.  Enter an existing Run Control ID or select Add a New Value to create a new run control ID.
   1. Enter a meaningful Run Control ID for the Subsystem Journals in the Run Control ID field.
   2. Select Add.

2. The Generate Journals Request page displays. Use it to define options, such as journal processing options, process frequency, SetID, accounting definition name, application business unit, ledger group, and date options for processing.
   1. Select all of the following journal processing checkbox options:
      • Edit - performs the standard Journal Edit process
      • Budget Check performs budget checking
      • Post - posts the journals that pass the Edit and Budget Checking processes
   2. Select the Always radio button in the Processing Frequency section.
   3. Enter or select the appropriate SetID for the subsystem journals in the SetID field. The default is WACTC and is never changed.
   4. Enter or select the appropriate Accounting Definition Name (for example, APDEFN, ARDEFN) for the subsystem journal.
   5. Enter or select the appropriate Business Unit for the journal. Leave blank to select all values.
   6. Enter or select the appropriate ledger group (ACTUALS) in the Ledger Group field. Leave blank to select all values.
   7. If a template is to be used, enter or select the appropriate template to use for the subsystem journal in the Template field. Leave blank to select all values.
   8. Use the From Date Option drop-down button to specify the date selection option. If the option selected is to “Specify Date”, then enter the appropriate date in the corresponding From Date field. In general, use “No From Date” to pick up all relevant transactions, up to and including the To Date, regardless of the accounting date. This ensures nothing gets left behind because of an old accounting date.
   9. Use the To Date Option drop-down button to specify the date selection option. If the option selected it to “Specify Date’, then enter the appropriate date in the corresponding To Date field. In general, use “End Date  To Period” to pick up all transactions with an accounting date equal to or less than the last day of the current open period.
   10. Select Run.

3. The Process Scheduler Request page displays.  Use it to enter or update parameters such as server name and process output format.
   1. Use the Server Name drop-down button to select the appropriate processing server for the request, if applicable. You can leave the Server Name field blank.
   2. Select the FS_JGEN process.
4. Select OK.
5. The Process Scheduler Request page disappears.  The updated Generate Journals Request page displays. Note the Process Instance number.  Select Process Monitor. Refer to the QRG Process Scheduler/Process Monitor for instructions.

Next, navigate to the Journal Inquiry page to verify that the journals were created.

Navigate: General Ledger > Review Financial Information > Journals

1. The Journals search page displays.  Select Add a New Value.
   1. Enter a meaningful Inquiry Name.
   2. Select Add.

2. The Journal Inquiry page displays.  Use it to review summary and detail journal information for a specific business unit, ledger, and period.
   1. If it did not default, enter or select the appropriate business unit in the Unit field.
   2. Enter or select the appropriate ledger in the Ledger field.
   3. Enter or select the appropriate fiscal year in the Year field.
   4. Enter or select the appropriate from period in the From Period field.
   5. Enter or select the appropriate to period in the To Period field.
   6. Enter or select the appropriate source (for example, AR, AP) in the Source field.
3. Select Search.

4. The Journals grid is populated  Select the Journal ID link to view the details of the journal entry you specified.

5. The Journal Inquiry Details page displays.  Use the Journal Line region to view individual journal lines and amounts.
6. Select Drill to Source to view the Receivables/Payables Accounting Entry line detail, including voucher and invoice.

7. The Journal Drill Down page opens in a new window.  Review its contents.  Close the window when you're done with your review.

Finally, when you’re ready, navigate to the Journal Entry component to view and edit the actual journal.

Navigate: General Ledger > Journals > Journal Entry > Create/Update Journal Entries

1. The Create/Update Journal Entries search page displays.  Use the Find an Existing Value tab to locate the subsystem journal.
   1. If it did not automatically populate, enter or select the business unit in the Business Unit field.
   2. Enter the journal ID in the Journal ID field.
   3. Enter or select the user ID of the person who entered the journal in the Entered By field.
   4. Use the Journal Header Status drop-down button to select the appropriate journal header status.  Note:  you can select the option to blank this field.
   5. Select Search.

2. The Create/Update Journal Entries page displays.  Use the Header tab to view the unique identifying data for the subsystem journal. When finished select Lines.

3. Use the Lines page to review journal details before editing and posting.

4. Use the Process drop-down button to select the “Post Journal” option.
5. Select Process.
6. The Journal Status is now ‘P’ (Posted Journal).

7. Process complete.