9.2 Schedule New Course (Fluid)

Purpose:  Use this document as a reference for scheduling a new course via Fluid navigation in ctcLink.

Audience:  Student Services staff.

Schedule New Course

Navigation:  ctcLink CS Staff Homepage > Curriculum Management Tile

ctcLink CS Staff Homepage
  1. The Curriculum Management page displays.
  2. Expand the Class Scheduling folder on the left.
  3. Select the Schedule New Course list item.
  4. The Schedule New Course search page displays.
  5. Enter Search Criteria to identify your course.
  6. Select Search.
Schedule New Course search page
  1. The Basic Data tab displays.  Use it to define sections, set permission requirements, and designate any class attributes.
  2. Select the applicable Session for each component.
  3. The Class Section field represents a unique alphanumeric designator for a class section. Enter the desired value in the Class Section field for each class.
  4. The Component field is automatically populated based on catalog data.
  5. Select the Auto-Create Component button to have the system automatically create each component for multi-component courses.
  6. The Class Type indicates which component is the primary section at enrollment. Within a class, only one component can possess the Class Type of Enrollment. 
  7. Select the applicable Class Type for each component.
  8. The Associated Class number is automatically assigned at component creation. Multi-component classes are automatically associated with each other to constitute a single class. This value can be changed as necessary.
  9. The system populates the Campus field by default from the Course Catalog - Offerings page, indicating the campus that offers the course. This default value cannot not be changed.
  10. The Location field is automatically populated at component creation based on Course Catalog data. This value can be changed as necessary.
  11. The Academic Organization field is automatically populated at component creation based on Course Catalog data. This value can be changed as necessary.
  12. Select the applicable Holiday Schedule.
  13. The Instruction Mode field is automatically populated at component creation. This value can be changed as necessary.
  14. Start/End Date fields are automatically populated based on the term/session calendar dates. These values can be overridden for an individual class section.
  15. Select the Add Fee button to define individual class section fees charged in addition to or instead of course fees.
  16. The Schedule Print box is automatically checked based on Course Catalog data. This can be unchecked if the class should not be searchable on the Class Schedule.
  17. As necessary, check the Student Specific Permissions box to make this class section's Permission Numbers generate by student emplID only.
  18. Colleges not yet live on ctcLink who are working on Curriculum Management tasks in production should provide a Legacy Item Number in the Attribute field. All other colleges should leave the Attribute set to zero.
  19. Course Attributes are automatically populated at component creation based on Course Catalog data. Add additional attributes as necessary.
  20. Select the Meetings tab.
Basic Data tab
  1. The Meetings tab displays.
  2. Select/Enter the desired data in these fields:
    • Facility ID
    • Pat
    • Mtg Start
    • Mtg End
    • instructor ID in Instructors For Meeting Pattern section
  3. Select "Approve" from the Access drop-down list to allow the instructor to enter and approve their grade roster. Required for each component.
  4. Select the Enrollment Control tab.
Meetings tab
  1. The Enrollment Control tab displays.  Class Status defaults to "Active" when scheduling a new class.
  2. The Add Consent and Drop Consent fields are automatically populated based on Course Catalog data. These values may be changed to require different levels of permission to add or drop an individual class.
  3. As necessary, enter the applicable section to be automatically enrolled in when this section is selected in the 1st Auto Enroll Section field.
  4. Select/Enter the desired data in these fields:
    • Requested Room Capacity
    • Enrollment Capacity
    • Wait List Capacity
  5. Select the Reserve Cap tab (optional).
Enrollment Control tab
  1. The Reserve Cap tab displays.
  2. As necessary, enter a Start Date and select the applicable Requirement Group to assign reserved capacity for a particular class section.
  3. Select the Notes tab (optional).
Reserve Cap tab
  1. The Notes tab displays.
  2. Enter Class Notes about the specific class section.
  3. Select Save.  ctcLink assigns a unique, permanent Class Nbr.
Notes tab
  1. Process complete.

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