FF.007.1 Create Manual Journals (Project Archive)
User Acceptance Test Overview
To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities. Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle. Use the diagram, following the arrows to each step that must be executed. Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step. The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process. Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide.
Business Process Flow Diagram
Self-Paced Training Materials (Advanced Prep)
To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.
- GL100 General Ledger Basics
- GL200 Intermediate General Ledger
To register for these required courses visit the ctcLink Training Registration Page.
Additional Resources
Instructor-Led Training Materials and Recordings
Instructor-Led Training Materials
Training Session Recordings
- General Ledger Session Recording (3hr 21min 40sec)
Links to Quick Reference Guides - Steps in the Test Process
- FF.007.1.1 Creating and Posting a Manual Journal Entry
- FF.007.1.2a Enter Auto-Reversing Journal
- FF.007.1.2b Reviewing a Journey Entry Reversal
- FF.007.1.3a Upload Journal from Excel Journals * See the two files below which are necessary to use the Journal Upload from the spreadsheet. They both need to reside in the same folder on each users local machine (everyone needs a copy)
- FF.007.1.3b Import Journal from Excel Spreadsheet
- FF.007.1.4 Copy Existing Journal
Corresponding files needed for FF.007.1.3a
Minimum Test Case (Data) Scenarios:
- Enter a journal online
Recommended Error Test Conditions:
-
Error Condition: Leave a required Chart (Account/fund/OU/Dept/Class/State Purpose) blank
- Expected Behavior: Journal status will change to E and the error will be listed on the error tab.
-
Error Condition: Use Fund 145 without a Project
- Expected Behavior: Message will display stating that “PC Bus Unit, Project and Activity are Required.”
-
Error Condition:Enter a journal not balanced by fund
- Expected Behavior: Journal status will change to E and the error will be listed on the error tab.
-
Error Condition:Enter an unbalanced journal (Debit<>Credits)
- Expected Behavior: Journal status will change to E and the error will be listed on the error tab.
The High Level UAT Framework:
Next Step in the High Level UAT Framework:
Links to User Acceptance Test 'How To' Information:
Security Matrix Mapping Information
The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to this UAT guide.
FF.007.1.1 Creating and Posting a Manual Journal Entry,
FF.007.1.2a Enter Auto-Reversing Journal,
FF.007.1.2b Reviewing a Journey Entry Reversal:
MENU: NavBar > Navigator > General Ledger > Journals > Journal Entry > Create/Update Journal Entries
ROLENAME: ZZ GL Journal Entry
FF.007.1.3a Upload Journal from Excel Journals,
FF.007.1.3b Import Journal from Excel Spreadsheet:
MENU: NavBar > Navigator > General Ledger > Journals > Import Journals > Spreadsheet Journals
MENU: NavBar > Navigator > General Ledger > Journals > Journal Entry > Create/Update Journal Entries
ROLENAME: ZZ GL Journal Entry
FF.007.1.4 Copy Existing Journal:
MENU: Navigator > General Ledger > Journals > Journal Entry > Copy Journals
ROLENAME: ZZ GL Journal Entry
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