Run Qualified Comp Time Report
Purpose: Use this document as a reference on how to run the Qualified Comp Time Report in ctcLink.
In addition to qualified overtime, the eligible compensatory time (Comp Time) earnings must be reported on Form W-2. SBCTC configured the following “memo” earnings codes, which are not available in T&L, and will need to be processed directly in Payroll. Run this report to determine qualified comp time for eligible employees.
- QCT - Reportable OBBB Comp Time
- 1QC - NRA Reportable OBBB Comp Time
Audience: Time and Labor, Payroll Admin.
You must have at least one of these local college managed security roles:
- ZD TL Admin View Time
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Run Qualified Comp Time Report
Navigation: Menu > Payroll for North America > CTC Custom > CTC Processes > Qualified Comp Time Report
- The Qualified Comp Time Report Run Control ID search page displays.
- Enter an existing Run Control ID that you have used previously to run this report, or select the Add a New Value tab to create a new one.
NOTE: There are no spaces or special characters used in naming a Run Control ID. - Select the ADD or Search button.
- The Qualified Comp Time Report process request parameters page displays with the Run Control ID.
- The following is the minimum required to run the report:
- Company (college)
- Start Date
- End Date
- The following are not required but can be used to further filter the report:
- Pay Group
- Empl ID
- Enter the Company.
- Enter the Start Date. To catch up, the Start Date = Sunday, 12/14/2025.
- Enter the End Date. The End Date should be set to the recently processed pay period end date.
- Select the Run button.
- The Process Scheduler Request pagelet displays.
- Select the OK button to continue processing.
- The Qualified Comp Time Report process request parameters page displays again, showing the Process Instance number.
- Make note of the Process Instance number.
- Select the Process Monitor link.
- The Process Monitor page displays.
- Select the Refresh button until the process name CTC_CMP_RPT shows Success/Posted.
- Select the Go back to Qualified Comp Time Report link.
- The Qualified Comp Time Report page displays.
- Select the Report Manager link.
- The Report Manager page displays.
- In the List tab, select the name of the report CTC_CMP _RPT-Qualified_Comp_Time_REPORT_ProcessInstNumber.XLSX that corresponds to your process instance.
- The generated Excel file downloads into your computer's Downloads folder in the File structure.
- The file will open in a new window.
- Review the data pulled from the T&L system in the Qualified Comp Time Report spreadsheet. It contains two tabs:
- Tab 1: Qualified Comp Time Report - Weekly Detail (See first example below)
- Tab2: Qualified Comp Time Report - Employee Detail (See second example below)
This will display the number of Qualified Comp Time hours earned each week.
It will also show the number of hours per week the employee received compensatory time earnings.
- Determine the number of Qualified Comp Time hours for each employee.
- Determine the pay period that the employee received compensatory time earnings.
Summarize the weekly hours by pay period, if needed. - Enter the data on a PSHUP file for the TOTAL Qualified Comp Time hours for the employee and specify the respective Earnings Begin and Earnings End Date.
- Load the PSHUP files during payroll processing. Upon payroll confirmation, the earnings balances will be updated.
End of Run the Qualified Comp Time Report procedure.
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