9.2 Uploading a Combo Code Spreadsheet
Purpose: Use this document as a reference for how to upload a combo code spreadsheet in ctcLink.
Audience: Budget and Payroll Specialist.
NOTE: Access to the Combo Code upload must be added by your IT Security Team. The Combo Code Upload is a specific designated role.
The upload requires that the person uploading the combo code spreadsheet have a current compatible template spreadsheet. This spreadsheet allows for additions of combo codes as well as Inactivation. It does not delete combo codes once created.
To manually create a new Combo Code, please see QRG 9.2 Creating a New Combo Code.
Uploading a Combo Code Spreadsheet
Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > CTC Processes > COA Load for Combo Code
- The COA Load for Combo Code run control ID search page displays.
- Select the Add a New Value tab.
- Enter Run Control ID.
- Select Add.

- The COA Load for Combo Code page displays.
- Select the Add Attachment icon to attach your file.
- Select Run. Please refer to the Process Scheduling QRG for further instructions.

- Section complete.
Load Uploaded File into Load Combo Code Table
Navigation: NavBar > Navigator > Set Up HCM > Common Definitions > Chartfield Configuration > Load Combination Code Table
- The Load Combination Code Table run control ID page displays.
- Select the Add a New Value tab.
- Enter Run Control ID.
- Select Add.

- The Load Combination Code Table page displays.
- Enter As Of Date = "01/01/1901".
- Always leave the Inactivate Accounts Not Downloaded checkbox unchecked - VERY important!
- Select Run. Please refer to the Process Scheduling QRG for further instructions.

- Section complete.
To Review Upload in HCM Run a Combo Code Report
Navigation: NavBar > Navigator > Set Up HCM > Common Definitions > Chartfield Configuration > Combination Code Report
NOTE: While the following step is not part of the process to upload combo codes, it is recommended for use to review that your combo codes successfully activated or inactivated.
- The Combination Code Report run control ID search page displays.
- Select the Add a New Value tab.
- Enter Run Control ID.
- Select Add.

- The Combination Code Report page displays.
- Select Run. Please refer to the Process Scheduling QRG for further instructions.

- Navigate to the Report Manager:
- Navigation: NavBar > Navigator > Reporting Tools > Report Manager
- The List tab displays.
- Select the Administration tab.
- Select your report's Description.

- Here's a sample of the report:
- Process complete.
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