9.2 Saving Journal Search Results

Purpose:  Use this document to save journal search results in ctcLink.  

Audience:  Finance Staff

You must have at least one of these local college managed security roles:

  • ZZ GL Journal Entry

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Saving Journal Search Results

Navigation: General Ledger > Journals > Journal Entry > Create/Update Journal Entries

  1. The Create/Update Journal Entries search page displays.  Select the Find an Existing Value tab.
  2. Enter the search criteria you want to save.  There are quite a few variables to create customized searches that you may need to repeatedly run.
    • Enter Business Unit "WA000".
    • Select "Journal Has Errors in the Journal Header Status field.
  3. To save the criteria you have entered, you can either Select the Save Search Criteria icon or select the words "Save Search Criteria".
Create Update Journal Entries Find an Existing Value tab
  1. The Save Search As page displays.  Enter a name for the saved criteria.  
  2. Select the Save button.
Save Search As page
  1.  To verify your search is saved, return to Create/Update Journal Entries page.  You will see your saved search name in the Use Saved Search: field and, after you select Search, the Search Results at the bottom of the page.


Create Updat Journal Entries Use Saved Search page
  1. You have successfully saved a customized search results report.  This will save you time and reduce errors by streamlining those searches that you run over and over.  

You may have as many saved searches as you need, and may edit and re-save them at any time.

  1. Process complete.


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