9.2 Submitting a Proposal

Purpose: Use this document as a reference for submitting a proposal in ctcLink.

Audience: Finance/Grant Fiscal Staff.

You must have at least one of these local college managed security roles:

  • ZZ Proposal Processing

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Submitting Proposals

Navigation: NavBar > Navigator > Grants > Proposals > Submit Proposal

  1. On the Submit Proposal search page, enter or select the Business Unit.
  2. The Proposal ID defaults to NEXT for it will be auto generated upon save.
  3. Enter or select the Version ID.
  4. Select Search.  The Submit Proposal page will display.

Note: The proposal must be in at least a Draft status to be eligible for submission.

Submit Proposal search page
  1. On the Submission tab, use the Submit Status dropdown list to select "Submitted".

Note: After a proposal version is marked as Submitted, proposal information for that version can no longer be modified. To make any modifications to a proposal after it has been submitted, create a new version of the proposal.

  1. Enter or select the appropriate date in the Received field.
  2. Use the Transmission By drop-down field to select the appropriate method used to submit the grant proposal.
  3. Enter the appropriate information in the Sponsor Proposal ID field, i.e. sponsor user ID, EMPL ID, name, etc.
  4. Enter or select the appropriate location in the Location field.
  5. Select Save.

Note: The date and time stamp now appears to the right of the Submitted On field.

Submission tab
  1. Process complete.


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