ctcLink Reference Center

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9.2 Fixed Contract Billing Limit Amendment

Purpose: Use this document to amend a fixed price contract in ctcLink.

Audience: Finance/Grant Fiscal Staff.

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Navigation: NavBar > Navigator > Customer Contracts > Create and Amend > General Information

On the General Information search page, select the Find an Existing Value tab.
Enter or look up the Business Unit.
Enter or look up the Contract to be amended.
Select Search. The General Information page will display.

On the Amendment Details page, increase or decrease the Fixed Billing Adjustment amount as needed.
Select Save.
Select the Amendment Amount Allocation hyperlink.

The Amendment Billing Allocation page displays.
In Contract Line Pricing section, enter the updated new total award amount in the New Total Amount in the New Billing Amount field. Note: the 'New Billing Amount' should equal the 'Total Billing After Adjustment'.
Uncheck the Adjust Billing Retroactively checkbox (if necessary).
Uncheck the Adjust Revenue Retroactively checkbox (if necessary).
Select the green Recalculate button.
Select the gray Recalculate button.
Select Save.

NOTE: Notice that after you recalculate that the Allocation status will change from 'Incomplete' to 'Complete'.

On the Amendment Details page, change the Amendment Status to Ready. The Process Amendment button will display.
Select the Process Amendment button.

You will also receive a message about the Accounting Distribution being inaccurate - Select OK.

Select the Action Required link in the Billing Plan column. The Define Billing Plan page will display.

On the Events tab in the Amount Detail section, note the Remaining Amount.
Select a new Event Date and enter the increase/decrease amount (Remaining Amount) to a new event.
Change the Event Status from 'Pending' to 'Ready'.
Select Save.
Return to General Information.

Select the Correct History button then adjust the Revenue Amount to the newly total amended amount.
Select Save.
Return to the General Information.

Total Revenue Amount should equal Total Billing Amount.

Return to the Billing Plan General tab.
Select the Reviewed button (you should notice that the billing status change to "In Progress".
Select Save.