9.2 Performing an Award Modification

Purpose: Use this document as a reference for performing an award modification in ctcLink.

Audience: Finance/Grant Fiscal Staff.

You must have at least one of these local college managed security roles:

  • ZC Awards Processing
  • ZZ Awards Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Performing an Award Modification

Navigation: NavBar > Navigator > Grants > Awards > Award Profile 

  1. On the Award Profile search page, enter or select the Business Unit.
  2. Enter or select the award number in the Award ID field.
  3. Select Search button.  The Award Profile page will display.
Find an Existing Value tab
  1. Select the Award Modifications link.  The Award Modifications tab will display.
Award tab on the Award Profile page
  1. Select the Period icon for the period(s) needing modification.  The Award Modification for Period page will display.
Award Modifications tab
  1. Use the Award Modification for Period page to add the new award details.
  2. Select the Add a new row button to add a sequential period.
  3. Enter supplemental Reference Award Number in the Reference Award Number field if different than the original.
  4. Enter the issue date in the Issue Date field of the supplemental notice.
  5. Enter the new begin date which should correspond to a date directly following the previous period end date in the BeginDate field.
  6. Enter new end date as defined on the supplemental award document in the End Date field.
  7. Enter the increased/decreased amount in the Amount field as defined on the supplemental award document.
  8. Select the Comment button to enter additional details in the Comment box. Select OK to return.
  9. Select the OK button when finished.  The Award Modifications page will display.
Award Modifications for Period page with Comment sub page
  1. Select Save.
  2. Select the Terms tab.
Award Modification tab
  1. On the Terms tab, enter any new and/or additional terms defined in the supplemental award.
  2. Select Save.
  3. Process complete.

Check with your local college business practices or supervisor for additional steps in the process, whether you need to adjust the award budget using QRG 9.2 Modify an Award Project Budget and/or adjust the dates using QRG 9.2 Modifying CRC or FPC Award End Dates.


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