After International Applicants apply, staff members will need to identify and review the applications to be processed. Once applications have been entered they will need to go through a process called Matriculation which establishes their student program record in PeopleSoft. The creation of the student program in PeopleSoft is important for many downstream processes such as activation for a term, enrollment appointments, financial processing, enrollment and eventually program completion.

For International applicants, staff will also need to add or validate various required data elements, including Visa/Permit data, Citizenship and Residency. Residency information specifically has a downstream impact on tuition calculation. The External education page can be updated with prior education and course work from other colleges that can be used later for transfer credit processing. Test Scores of entrance and English proficiency can be added to allow students to meet enrollment requirements as they move through their program of study.

International students typically have one or two student group codes assigned. One is assigned in a batch process nightly based on their Visa/Permit data. For International contract students, a student group is manually assigned by staff members. International students who may have unmet requirements would need to have service indicators applied to prevent enrollment or alert them to specific actions that must be taken prior to enrollment.

To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities. Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle. Use the diagram, following the arrows to each step that must be executed. Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step. The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process. Once testing is complete for this final step, update Oracle Test Manager (OTM) to reflect the completion of this High Level Flow test set.

Printable View of CC.010.2 International Matriculation Flow Diagram

• CC.010.2.1 Run Applications to be Processed Query
• CC.010.2.2 Matriculate Applications
• CC.010.2.3 Manage Visa/Permit Data - Scroll to Step 10
• CC.010.2.4 Manage Citizenship - Scroll to Step 13
• CC.010.2.5 Manage Residency
• CC.010.2.6 Manage External Education
• CC.010.2.7 Manage Test Scores
• CC.010.2.8 Manage Student Groups
• CC.010.2.9 Manage Service Indicators

• An International student was not able to apply online (Staff member would need to process the application manually)
• A student is Matriculated that should not have been (On the Program/Plan stack revoke the admission)
• A student is Matriculated but there are errors on the application (Either revoke admission and correct application errors or correct on the student’s Program/Plan Stack)
• Batch process does not add the required International student Group (staff member would need to enter manually)