9.2 Communications - Unsubmitted Grade Report Communication
Purpose: Use this document as a reference for sending un-submitted grade communication in ctcLink.
Audience: Student Records.
You must have at least one of these local college managed security roles:
- ZC CC 3Cs User
- ZZ CC 3Cs User
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Queue a Job Process for Sending Communications
Navigation: NavBar > Navigator > Campus Community > 3C Engine > Run 3C Engine
- The 3C Engine run control ID search page displays.
- Select the Add a New Value tab.
- Enter Run Control ID.
- Select Add.

- The 3C Engine Parameters tab displays.
- Select Population Selection.
- Select No Joint Processing.
- Enter Academic Institution.
- Enter Administrative Function = "GEN".
- Enter Event ID = "RLGRLTR".
- Select Selection Tool = "PS Query".
- Select Query Name = "CTC_SR_INST_SELECT".
- Select Edit Prompts.

- The Query Prompts window displays.
- Enter Institution.
- Enter Career.
- Enter Term.
- Enter Session.
- Enter End Date.
- Select OK.

- The Query Prompts window disappears.
- You may select Preview Selection Results to see a list of qualifying students.
- Select the Manage Duplicate Assignment tab.

- The Manage Duplicate Assignment tab displays.
- Uncheck the Check Duplicate Communication checkbox.
- Uncheck the Check Duplicate Checklist checkbox.
- Select Run. Please refer to the Process Scheduling QRG for instructions.

Sending Communications
Navigation: NavBar > Navigator > Campus Community > Communications > Communication Generation
You must have at least one of these local college managed security roles:
- ZC CC 3Cs User
- ZD CC 3Cs User
- ZZ CC 3Cs User
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
- The Communication Generation run control ID search page displays.
- Select the Add a New Value tab.
- Enter Run Control ID.
- Select Add.

- The Selection Parameters tab displays.
- Select ID Selection.
- Enter Letter Code.
- Select Use Default Template.
- Select Method = "E-Mail".
- Select the Process Parameters tab.

- The Process Parameters tab displays.
- Select Address.
- Select Address Name.
- Select Salutation.
- Select Extra Name.
- Select the Email Parameters tab.

- The Email Parameters tab displays.
- Enter From.
- Enter Subject.
- Enter Reply To.
- Enter Sender.
- Enter Bounce To.
- Select Run. Please refer to the Process Scheduling QRG for instructions.

- Process complete.
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