3C Engine - Event Definitions
Purpose: Use this document as a guide to managing 3C Event Definitions in ctcLink.
Audience: Campus Solutions staff.
You must have at least one of these local college-managed security roles:
- ZC CC 3Cs Config
- ZC FA Local Configuration
- ZD CC 3Cs Config
- ZD FA Local Configuration
- ZZ CC 3Cs Config
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
You must also set the following SACR Security permissions:
Event Definitions connect processes or field changes in the system to assigning specific 3C functions. It sets up the rules by which the system identifies the communications, checklists, and/or comments that will be added or updated by the 3C Engine process.
Navigation: Campus Community > 3C Engine > Set Up 3C Engine > Event Definition
- The Event Definition search page displays.
- The page defaults to Find an Existing Value. Select Search to view existing values.
- Select the Add a New Value tab to define a new Event ID.
- Create an Event ID following the naming convention outlined in the QRG 3C Configuration - Campus Solutions 3Cs and Message Center Naming Conventions.
- Select Add.
Event Definition Page
- Change the Effective Date to 01/01/1901.
- Enter a Description.
- Enter a Short Description.
- Enter or look up 🔍 the appropriate Function.
- Status defaults to Active.
- In the Communications section, enter or look up the Communication Key. This identifies the communication the 3C Engine assigns when it processes the event.
- Detail – After entering the Communication Key and pressing Tab, Detail becomes a link. Select the link to open the Event Communication Detail page, where you can review or update the details associated with the Communication Key. Update any missing information as needed.
- If the event will also assign a comment, complete the Comments section:
- Enter or look up the Comment Category.
- Select Detail to open the Event Comment Detail page and review or update the information associated with the Comment Category.
- If the event will also assign or update a checklist, complete the Checklists section:
- Enter or look up the Checklist Code.
- Select Update Status if the event should update the status of existing checklist items.
- Select Add Items if the event should add checklist items. Update Status and Add Items cannot both be selected. When adding a checklist item, the 3C Engine may assign it a different sequence number than the one in the checklist table to avoid duplicate sequence numbers.
- Select Detail to open the checklist detail information and define the applicable checklist items.
- When defining checklist items, complete the applicable fields:
- Sequence – Determines the order of the checklist items. The system assigns the next sequence number automatically, but you can change it if needed.
- Item Code – Identifies the checklist item to assign.
- Responsible ID – Identifies the person responsible for the checklist item.
- Item Status – Identifies the status to assign to the checklist item.
- Due Days – Enter the number of days used to determine when the checklist item is due.
- Due Date – Enter a specific due date when applicable.
- Comm Key – Identifies the communication associated with the checklist when applicable.
- Select Save.
➡️Note: The Communications, Comments, and Checklists sections are completed based on what the event is designed to assign or update. You do not need to complete all three sections for every Event Definition.
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