College Bound Scholarship - Outbound Process

Purpose:  Use this document as a reference on how to perform the outbound processes to collect eligibility data for college bound scholarship-eligible students using ctcLink.

Audience:  Financial Aid Staff.

You must have at least one of these local college managed security roles:

  • ZZ FA College Bound Schlrship

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

CBS Outbound Process

Pulls all SSNs for students that are eligible for Washington College Grant and creates a file to upload to the WSAC Eligibility Checker to collect CBS eligibility data to load into ctcLink.

Navigation:  Financial Aid > CTC Custom > CTC Interfaces > College Bound Scholarship > College Bound Outbound Process

  1. The College Bound Outbound Process search page displays.
  2. Enter a new or existing Run Control ID.  
  3. Select Search.  
  4. The CBS Outbound Process page displays.
  5. Enter Academic Institution.
  6. Enter Aid Year - use the aid year in which you are currently processing.  In this example, 2025 is used.
  7. Select Run.  
An image of the CBS Outbound Process with red annotation boxes outlining the Academic Institution, Aid Year and the Run button
  1. The Process Scheduler Request page displays.
  2. Ensure the checkbox is selected in the Process List section.
  3. Select the OK button.  
  4. The CBS Outbound Process page displays.
  5. Make note of the Process Instance number created during previous step.
  6. Select the Process Monitor link.  
  7. The Process List tab displays.
  8. On the Process List tab, select the Refresh button until the Run Status for the assigned Process Instance is "Success" and the Distribution Status is "Posted".
  9. Select the Actions link, and then select the View Log/Trace drop-down option.  
  10. The View Log/Trace page displays.
  11. Select the CBSOutbound_20XX.txt link.
An image of the View Log/Trace pagelet with a red annotation box outlinining the CBSOutbound_2025.txt link
  1. A list of Social Security numbers will appear.  
  2. Copy and paste list into Notepad or Word and save as a .txt file.
  3. Save the newly created file to your computer.
  4. It is now ready to upload to WSAC's CBS Eligibility Checker process.  

Instructions for using the WSAC Portal can be found at the WSAC resources site.

http://www.wsac.wa.gov/FAA-resources

  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

View the external link to CBS Outbound Process. This link will open in a new tab/window.