Manually Cancel a Term Award
Purpose: Use this document as a reference on how to cancel an award for one term in ctcLink.
Audience: Financial Aid Technician/Staff.
Manually Cancel a Term Award
You must have at least one of these local college managed security roles:
- ZD FA Award Processing
- ZD FA Director
- ZZ FA Award Processing
- ZZ FA Award Processor
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: Financial Aid > Awards > Award Processing > Assign Awards to a Student
This example is for a student on whom aid has not yet disbursed. If you are canceling aid on a student for the term, be sure the award has not yet been Authorized/Disbursed as additional steps may need to be taken at that point.
- The Award Entry search page displays.
- Complete the following fields:
- Empl ID
- Academic Institution
- Aid year
- Select the Search button.
- The Award Entry page displays.
- Identify the award you want to cancel for the term.
- Select the Disbursement link to review how the aid is split into each term.
- The Award Disbursement Detail page displays.
- Note the different amounts in the term. Recall that the amount that is Offer/Accepted is counted in annual amounts, so this means you must note how much of the award is offered in other terms.
- Select OK or Cancel to return to the award page.
- The Award Entry page displays.
- Enter a "B" the Action field of the applicable award.
- Tab over to the "Offered" field, and enter in the new annual amount. Tab out, and the Accepted field will automatically populate.
- The Award Disbursement Detail pagelet will automatically display.
- Select the Custom Split checkbox, and then enter in the disbursed amount in the disbursed Term, and leave the $0 in the remaining Term(s).
- Select the OK button.
- The Award Entry page displays.
- Select the Validate button.
- A Validation message appears.
- Select the OK button to acknowledge the message and continue on to the Posting process.
- The Award Entry page displays.
- Select the Post button to post the award.
- A Posting message appears.
- Select the OK button to acknowledge the message and return to main page to complete the process.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
Video Tutorial via Panopto
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