WCG Eligibility Lock (Batch)

Purpose: Use this document as a reference to run a batch process to lock the WCG eligibility pages once WCG Populate/Update and WCG Calculate process has been run in ctcLink.

Audience: Financial Aid staff responsible for managing the Washington College Grant program.

You must have at least one of these local college managed security roles:

  • ZZ FA WCG Eligibility

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

WCG Eligibility Lock Batch

Navigation: Financial Aid > CTC Custom > CTC Interfaces > WA College Grant  > WCG Override Process

  1. The WCG Override process search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button.

NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Admissions Letter, Summer, FYR Admit Type).

  1. The WCG Override Process page displays. At the Selection Tool drop-down list, select PS Query.  
  2. In the Query Name, enter the query:  CTC_FA_SNG_OVERRIDE.
  3. In the Parameters group box, enter the desired Academic Institution.
  4. Enter the Aid Year.
  5. Select the Lock Eligibility check box.
  6. Select the Edit Prompts hyperlink.
  7. The Edit Prompts pagelet displays. Enter the Institution.
  8. Enter the Aid Year.
  9. Enter the WCG Item Type:  912000000000.
  10. In the ELIGIBLE field, select Yes from the drop-down list. Select the OK button.
  11. The WCG Override Process page displays.
  12. Before you run the process, you can Preview Selection Results.
  13. Select the Run button.
  14. Please refer to the Process Schedule Request steps for further instructions.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to WCG Eligibility Lock (Batch) - No Audio. This link will open in a new tab/window.


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