Setting up Basic Pricing--Part II

Creating Rate Schedules

Purpose: Rate Schedules is where you build in your pricing formulas

Audience: 25Live Functional Administrators & Event Schedulers

1. Log into the 25Live Pro.

2. Go to the More Menu > System Settings > Pricing Settings > Rate Schedules > Create Schedule > Choose Rate Schedule Type.

3. Rate Schedules can be created on Event Types, Locations, Resources and Requirements.

Creating new rate schedule Image 1

4. In this example I'm creating a new rate schedule for an event type. I want to create a basic charge for any "vendor" event. I create my Rate Name so I can identify this rate schedule from others I may create and select the Rate Type.  In this case it's going to be "Event Type."

Creating new rate schedule Image 2

5. You then want to select the Billable Item section. This is where you choose the date elements that will be associated with a fee.  In this example I want to select the "Vendor" event type. You can also select other event types you want to bill for as long as the fee is the same. If you charge a different fee for other event types, then you would create new rate schedules for the other event types.  Also, you can copy rate schedules when needed.  

Selecting Billable Item

6. Once the billable item(s) are selected, you can then build a price sheet. You can select the Add Pricing Sheet.  Add a rate group which is determining the rate for your different organization types such as your non-profit organizations versus your for-profit or internal organizations. If the fee is the same across different rate groups, then you only need to create one formula but if it's different among rate groups then each one would need a unique pricing sheet.  

Building Rate Formula Image 1

7. Add your Rate Formula. CollegeNET support has a great page that provides formula examples of many different scenarios.  Here is a link to the support site page.

https://knowledge25.knowledgeowl.com/help/series25-pricing-formula-variables


Building Rate Formula Image 2

8. In addition to setting up the Rate Schedules, you may also need to set up a Tax Schedule if required to charge a sales tax or other misc. taxes.  To do this, you remain in the Pricing Set-Up screen and choose Tax Schedule. Select New Rate and name your Tax Schedule and add the percentage and start date and then apply to the appropriate Rate Groups.

Setting up Tax Schedule

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